What are the responsibilities and job description for the Staff Accountant position at SISTERS OF CHARITY OF NAZARETH INC?
The staff accountant, under the supervision of the Director of the Province Office of Finance Administration, performs a wide variety of accounting functions including Accounts Receivable, Accounts Payable, Cash Management, and monthly Account Reconciliations. The staff accountant is responsible for managing the accounting systems and financial transactions within the Province Office of Finance Administration. The staff accountant applies generally accepted accounting principles to analyze financial information and prepare financial reports by performing the following duties.
Essential Functions:
ACCOUNTS PAYABLE –All invoices have been verified for payment approval. If necessary, the director, liaison, or authorized agent is contacted to obtain approval. All bills are reviewed for accuracy and if necessary, contact the vendor for clarification, discrepancy, error, etc. Any discounts or refunds are calculated and recorded. The transaction details are coded by general ledger account, entered, reviewed, and posted in the accounting software and any necessary spreadsheets are updated. All payment checks are printed, prepared for mailing, and the corresponding check register is updated. Payments include nursing home charges for the Sisters as well as medical invoices.
CASH DISBURSEMENTS – Banking ACH, account, or wire transfers are initiated as assigned. Payments made by these banking transfers are entered as a cash disbursement instead of through accounts payable. These payments include monthly subsidy payments to the members of the congregation, department payroll, and credit card payments. The transaction details are coded by general ledger account, entered, reviewed, and posted in the accounting software. The corresponding check register is updated.
CASH RECEIPTS – Any cash receipts, including accounts receivable, are prepared for deposit into the local bank as needed. The transaction details are coded by general ledger account, entered, reviewed, and posted in the accounting software. The corresponding check register is updated. The assigned bank account statements are reconciled.
GOVERNMENT REPORTING AND BENEFITS - Form 1099s are prepared and issued to medical providers, other providers, and members with patrimony interest. Form 1096 is prepared and mailed to the IRS. Knowledge of government benefits programs such as Social Security, Medicare, and Medicaid.
FINANCIAL STATEMENTS – Any necessary journal entries are entered, reviewed, and posted in the accounting software. The general ledger accounts are monitored, reconciled, and balanced with any accounting discrepancies, problems, or issues reported. Financial reports and/or statements are prepared and distributed monthly on a timely basis.
RECORD KEEPING - Financial records are maintained in an accurate, timely, and orderly manner. All computer files, paper files, and financial records are maintained in compliance with the departmental policies and procedures.
CONFIDENTIALITY - All confidential information is safeguarded. The security of computer programs, equipment, and related materials is maintained and safeguarded.
AUDITS – Assists with annual audits as needed.
ASSISTANCE – Assists congregation members, Province Leadership, other Sisters of Charity of Nazareth employees, and providers as necessary. Supports other POFA department staff members as needed.
Other duties may be assigned.