Human Resources Assistant

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The HR Assistant supports the HR department in delivering efficient and compliant HR services within a hospital setting. This role assists with recruitment, employee records management (UKG), scheduling support, compliance documentation, filing and general HR administration to ensure seamless operations and support for clinical and non-clinical staff.

Key Responsibilities

• HR Administration & Compliance
• Maintain accurate and confidential personnel files in compliance with healthcare regulations and hospital policies.
• Assist with credentialing documentation for clinical staff (licenses, certifications, background checks, immunization records).
• Prepare HR correspondence, contracts, and status change forms.
• Recruitment & Onboarding
• Post vacancies for clinical and non-clinical positions across job boards, hospital systems, and recruiting platforms.
• Screen resumes and coordinate interviews with department heads.
• Support onboarding by preparing orientation materials, collecting required medical and licensing documents, and assisting with employee orientation sessions.
• Employee Relations & Support
• Serve as a first point of contact for staff inquiries regarding HR policies.
• Assist with employee engagement activities, recognition programs, and HR-led wellness initiatives.
• Help maintain communication boards, internal announcements, and staff updates.
• General HR & Office Support
• Organize HR files, digital databases, and administrative materials.
• Support hospital-wide events, training, and compliance audits.
• Assist the HR Manager with special projects as needed.
  
  

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in HR, Healthcare Administration, or related field preferred.
• Previous HR or administrative experience, ideally in a healthcare or hospital setting preferred.
• Familiarity with credentialing processes and healthcare compliance is an advantage.
• Strong computer skills, including Microsoft Office and HRIS systems; experience with hospital systems (e.g., Kronos, Workday, or similar) is a plus.
• Excellent communication, customer service, and organizational skills.
• Ability to maintain confidentiality and handle sensitive employee information.
  
  

Key Competencies

• Strong attention to detail and accuracy
• Ability to manage multiple tasks in a fast-paced environment
• Professionalism and discretion
• Customer service mindset with empathy for hospital staff needs
• Strong time management and teamwork abilities
  
  

Work Environment

• Hospital-based office environment; may require occasional visits to clinical units.
• Requires handling confidential documents, light lifting, and frequent communication with staff across departments.