Compliance Manager

Position: Compliance Manager

About Us

Singular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona. Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area, with a strong and growing pipeline of complex, design-forward projects across multiple markets.

What sets us apart is not just the projects we take on, but how we execute them—through thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level. We are building a team of endlessly curious, caring, and serving teammates who are driven to get the job done, embrace each challenge, always pursue excellence, all while taking immense pride in the work we deliver.

Why Join Singular Builders

• Be part of a fast-growing company with significant opportunity for growth.

• Work directly with experienced leadership.

• Play a key role in shaping project execution and company processes.

• Join a team that values quality, collaboration, and thoughtful problem-solving.

Position Summary

The Compliance Manager is primarily responsible for key business functions of our commercial construction company, including risk management, regulatory compliance, and contracts administration.

Additionally, the Compliance Manager supports in the general administration of office operations, including Information Technology, and Human Resources, including liaising with our Professional Employer Organization (PEO) and onboarding of new employees. This role ensures reduction of operational risk through strong internal controls, contracts review and coordination, compliance with policies, while supporting project and executive teams. The ideal candidate is highly organized, detail-oriented, and experienced in managing multiple priorities in a fast-paced construction environment.

Key Responsibilities:

Contracts Review and Administration

• Review incoming contracts, subcontracts, service agreements, and vendor documents for completeness, required forms, insurance compliance, and administrative risk items.

• Identify non-standard terms and escalate legal, insurance, indemnification, payment, and compliance concerns to leadership or legal counsel.

• Track contract execution status, deadlines, insurance requirements, and other key deliverables.

• Maintain organized contract files and logs for easy retrieval and audit readiness.

• Support project and estimating teams with the collection and review of contract documents,

insurance and bond requirements, prequalification packages, and compliance paperwork.

• Assist in coordinating document flow between clients, subcontractors, vendors, and internal stakeholders.

Risk Management and Compliance

• Support company compliance with federal, state, and local regulations related to construction operations, employment, and workplace safety.

• Track and maintain business and construction licenses, registrations, insurance certificates (for our company and our subcontractors on projects), bonds, and contractor compliance documentation.

• Monitor deadlines for renewals, certifications, and required reporting.

• Assist with risk management documentation, including incident reports, claims tracking, and subcontractor compliance records.

• Coordinate with insurance brokers, legal counsel, and internal leadership regarding claims, policy updates, and risk-related issues.

• Help maintain company policies and procedures to support regulatory and contractual compliance.

• Help maintain accurate records for audits, reporting, and internal controls.

Human Resources Support

• Administer employee onboarding, orientation, and new hire paperwork.

• Liaise with IT for office technology maintenance of hardware and software.

• Maintain personnel files, HR records, and compliance documentation in accordance with company policy and legal requirements.

• Assist with benefits administration, employee notices, training records, and workers’ compensation documentation.

• Track employee certifications, licenses, training completions, and required compliance records.

• Support performance review processes, disciplinary documentation, and policy acknowledgments.

• Serve as a point of contact for routine employee questions related to office and HR procedures.

Qualifications

• Bachelor’s degree required in Business Administration, Human Resources, Construction Management, or related field; equivalent experience considered.

• 7 – 12 years of risk management, contract administration, HR coordination, and administrative leadership experience, preferably in commercial construction.

• Strong understanding of construction compliance requirements, office procedures, and subcontractor/vendor documentation.

• Experience reviewing contracts for administrative, insurance, and compliance terms.

• Knowledge of HR administration, employee recordkeeping, onboarding, and workplace compliance.

• Proficiency in Microsoft Office Suite; experience with construction management, Human Resources Information (HRIS) systems, accounting, or document control software preferred.

• Excellent organizational, communication, and problem-solving skills.

• Ability to handle confidential information with professionalism and discretion.

• Strong attention to detail and ability to manage multiple deadlines in a fast-paced environment.

Technical Skills

• Familiarity with contracts, subcontracts, certificates of insurance, bonds, lien waivers, certified payroll, and subcontractor compliance.

• Ability to read and flag risk-related contract language for management review.

• Experience in a multi-project commercial construction setting.

What We’re Looking For

• Strong ownership mentality and accountability.

• Ability to anticipate issues and proactively solve problems.

• Comfortable working in a fast-paced, evolving environment.

• Detail-oriented with strong follow-through.

• Collaborative and team-oriented mindset.

• Strategic thinker with the ability to translate goals into action.

• Strong analytical skills to visualize, gather information, articulate, and analyze complex problems to ensure proper resolutions are determined.

• Construction knowledge and understanding of construction principles and practices, and experience in dealing with subcontracts, subcontractors, and self-perform work.

• Decision making and sound judgment to evaluate competing or conflicting priorities while demonstrating the ability to balance agility while remaining highly disciplined and focused.

• Ambitious and results-driven exhibited by strong self-drive, motivation, and leadership by example to achieve desired results in a collaborative work environment.

Compensation and Benefits

We provide a competitive total rewards package that includes comprehensive medical, dental, and vision plans, life and ADD plans, generous paid time off, paid holidays, a well-designed 401K plan (traditional and Roth IRA available) with matching and profit-sharing components, and an FSA Plan.

• $175,000 – $210,000 base salary (depending on experience).

• Health, dental, and vision insurance (with select plans 100% covered by the company).

• 20 days paid me off based on accrual.

• Paid holidays.

• 401(k) and discretionary profit sharing.

• Discretionary performance bonus.

Work Environment

• This is an in-office role based in San Francisco (not remote or hybrid)

• Regular visits to construction project sites. Some travel required.

• Some flexibility required based on project demands.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice at the sole discretion of Singular Builders.

EQUAL OPPORTUNITY EMPLOYER

The Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex (which includes pregnancy, childbirth, breast-feeding and medical conditions related to pregnancy, childbirth or breast-feeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other

characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.

The Company will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you need assistance to perform your job duties because of physical or mental conditions, please let Human Resources know.