Accounts Payable Specialist

Singleton Schreiber, LLP, is looking for an Accounts Payable Specialist to join our San Diego team. This person will be responsible for supporting core accounting functions with a focus on invoice allocation, and payment accuracy in the accounts payable and credit card management systems. This role requires strong attention to detail, analytical skills, and a solid understanding of accounts payable processes.  

This is a hybrid position based in San Diego.

SALARY: $27.00-$30.00 per hour

Actual compensation may vary based on factors such as location, skills, experience, and qualifications.

JOB DUTIES:  

• Code invoices, check requests, and expense reports with the correct GL codes in accordance with firm policies and accounting procedures.

• Prepare and process weekly check runs and/or electronic payments.

• Enter, update, and maintain vendor and invoice information in the accounting system.

• Maintain organized electronic records of invoices, payments, and supporting documentation in the firm’s digital filing system.

• Ensure all invoices are processed and paid accurately and on schedule while following departmental procedures.

• Monitor and manage the Accounting inbox; route invoices for proper approval and follow up as needed.

• Review and break out large allocation invoices, ensuring expenses are accurately distributed across appropriate accounts, departments, or matters.

• Assist with month-end and quarter-end accounting activities related to invoice allocations and credit card transactions.

• Serve as a point of contact for internal staff and external vendors to resolve payment questions and account discrepancies.

• Perform other accounting duties as assigned to support team operations.

QUALIFICATION AND REQUIREMENTS:

• Strong organizational skills and the ability to accurately track and record cash flow.

• Experience maintaining financial databases and identifying and resolving issues in a timely and flexible manner.

• 2 years of accounts payable or general accounting experience.

• Proficiency with Microsoft Office (Excel, Word, and Outlook) and QuickBooks.

• Ability to effectively manage multiple tasks simultaneously.

• Excellent attention to detail, organization, and follow-through.

• Strong communication skills and a customer-service mindset.

• Ability to handle sensitive financial information with discretion.

• Ability to work independently and meet deadlines in a high-volume environment.

• Degree in Finance, Economics, Business, or Accounting (preferred).

At Singleton Schreiber, we value the hard work and dedication of our team, and we’re proud to offer a benefits package that reflects that commitment. Our goal is to support your well-being, growth, and work-life balance through a wide range of meaningful perks:

• 100% employer-paid health, dental, and vision insurance for employees and dependents
• $50,000 in life insurance provided at no cost
• 401(k) plan with 6% dollar-for-dollar employer match after probationary period
• Generous paid parental leave for birth, adoption, or fostering
• Dependent care reimbursement up to $3,500/month
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Monthly commuter reimbursement up to $100 for public transportation
• Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
• $25 work-from-home allowance each pay period for hybrid and remote staff
• Up to $5,250/year in tuition reimbursement for professional development
• State bar and approved professional association dues covered
• $30 Grubhub lunch credit every first Friday of the month
• Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time

NONDISCRIMINATION STATEMENT: Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.

Salary : $27 - $30