Executive Assistant

Description

COMPENSATION BENEFITS

• Pay Scale: $85,000 - $100,000/year*
• Medical, Dental, Vision Plans
• Paid Time Off - Including Vacation, Sick and Mental Health Time Off
• Employee Assistance Program - 6 free counseling sessions annually
• Employee Dining and Wine Discounts
• Daily Family Meal
• Access to Customized Educational Opportunities
• Opportunity for advancement within the Vertice portfolio
  
  

Position Summary

Vertice Hospitality Management is seeking an Executive Assistant to support the Founders with day-to-day execution, coordination, and administrative management across SingleThread Farms and related operations.

This role is highly execution-focused and requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The position is responsible for ensuring the Founders’ time, communication, and workflows are structured, efficient, and aligned with operational needs.

Key Responsibilities

Calendar & Scheduling Management

• Proactively manage and maintain complex, high-volume calendars across multiple time zones
• Schedule internal and external meetings, ensuring alignment with operational priorities
• Resolve scheduling conflicts and adjust priorities in real time
• Allocate and protect time for key business activities and deadlines
  
  

Inbox & Communication Management

• Act as the primary filter for all incoming requests
• Manage high-stakes correspondence with global partners, culinary icons, and investors, drafting communications that reflect the refined, intentional, and warm tone of the SingleThread brand
• Prioritize communications and ensure timely responses
  
  

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodations, and ground transportation
• Build detailed itineraries with schedules, contacts, and confirmations
• Manage changes and troubleshoot travel issues as they arise
  
  

Meeting Coordination & Follow-Through

• Schedule and coordinate meetings, including logistics, materials, and attendees
• Set strategic agendas for Vertice leadership, producing comprehensive materials, and tracking action items to ensure visionary ideas are translated into operational reality
• Take notes, track action items, and follow up to ensure completion
• Maintain organized records of meetings and decisions
  
  

Project & Task Management

• Support execution of special projects as assigned by the Founders
• Conduct basic research and compile findings into clear summaries
• Track project timelines, deliverables, and next steps
• Assist in coordinating external vendors or partners when needed
• All other tasks as assigned by Founders
  
  

Stakeholder & Administrative Support

• Constantly audit the Executive Office for friction: implement systems and automated workflows that reclaim the Founders’ time and allow them to focus on innovation
• Serve as a central conduit for information between the Founders and all levels of the organization—Restaurant, Inn, Farm, and Corporate—proactively gathering, synthesizing, and delivering insights to eliminate bottlenecks and ensure a clear, consistent flow of information to support executive decision-making.
• Maintain organized files, documents, and contact lists
  
  

Confidentiality & Data Handling

• Manage sensitive business, financial, and HR information with the highest level of discretion and professionalism
• Exercise sound judgment when handling, storing or transmitting sensitive information internally and externally, and shared securely and only with authorized individuals
• Maintain accurate, well-organized, and up-to-date records across relevant systems and files
• Follow best practices for data protection, privacy, and information security at all times
  
  

Public Engagement Support

• Manage and coordinate logistics for speaking engagements, culinary awards, media requests, and appearances
• Ensure the Founders’ personal brands and the reputation of Vertice (and all brands) remain synonymous with global hospitality leadership
• Track deadlines and requirements for external commitments
  
  

Requirements

REQUIRED SKILLS AND ABILITIES

• 5 years supporting senior executives or founders
• Experience managing complex calendars, travel, and high-volume communications
• Hospitality or multi-unit operations experience preferred
• Strong ability to prioritize and manage multiple workstreams
• Clear, professional written and verbal communication
• High attention to detail and accuracy
• Proactive, anticipates needs, and works independently
• Strong follow-through with minimal oversight
• Adaptable to shifting priorities and deadlines
• Able to handle both routine admin and project-based work
• Discreet, reliable, and trustworthy with sensitive information
• Accountable, responsive, and consistent
• Strong judgment and direct communication style
• Proficient in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides)
• Comfortable with Slack, Zoom, and basic presentations/reports
• Flexible schedule with availability for urgent requests
• Occasional travel required
  
  

Environmental And/Or Physical Requirements

• Ability to perform the essential job functions consistently, safely and successfully with federal, state, and local standards
• Must be able to lift and carry up to 40 pounds
• Frequent sitting at a desk and using a computer
• Ability to stand and/or sit for prolonged periods of time
• Ability to physically maneuver through work areas; bend, lift, carry, reach/extend arms, and hands above shoulder height, climb stairs and steps, or otherwise move in a constantly changing environment
  
  

KEY COMPETENCIES

• To have a positive impact, taking responsibility and initiative to resolve issues, always clearly Analytically minded: always thinking about how to use data to support decision-making. Brings an analytical perspective to conversations and can explain their quantitative viewpoint to others
• Independent, self-starter: can push projects forward completely independently, proactively offers next steps and prioritizes their work on their own, does not require significant oversight
• Collaborative: enjoys working with others towards a common goal and values cooperation
• Oriented towards positive impact: taking responsibility and initiative to resolve issues, always clearly communicating with leadership team and team members
• Decisive: accepting responsibility for making things happen, thinking ahead, and developing contingency plans
• Motivated and committed: approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your performance
• Flexible: responding quickly and positively to changing environments
• Be a positive role model: demonstrate the ethos of Kyle, Katina, Tony and the management team
• The above represents the expected pay range for this position, that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future.
  
  

Each of the items listed is considered to be an essential function of the role. However, this list should not be construed as an exhaustive list of all the responsibilities of the position. Vertice Hospitality reserves the right to alter the duties of this role.

Vertice Hospitality is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation in accordance with applicable federal, state and local laws.

Vertice Hospitality is committed to hiring a diverse workforce, sustaining an inclusive culture, fostering an environment of continual improvement, and offering opportunities for growth and career development.

This job description reflects the best efforts of Vertice Hospitality to describe the essential duties, job functions, and requirements of the position. Your signature indicates that you have read and have a comprehensive understanding of your role as detailed above.