Document Specialist

SinglePoint Acquisitions Group is a full-service property rights acquisition company. Our goal is to be the preferred provider and “SinglePoint” of contact for professional right of way services, project management, and field surveys to the utility and real estate development industry.

We are seeking a Full- time Document Specialist to work with our team in The Hampton Roads area of Virginia. Working within a dedicated project team, Document Specialists research, create, collect, maintain, and deliver accurate and timely real estate related documents and provide support to our right of way agents who are negotiating right of way easements, land-owner payments, other contract deliverables on behalf of our clients.

Position Summary

Responsible for supporting the land and survey project teams with right of way acquisition research and documentation requirements. Document Specialists may work with multiple clients’ projects. Depending on the client and the project, this position may report to the client’s workplace, or work from a remote office.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Create, collect, maintain and deliver accurate and efficient documents, correspondence and reports related to clients’ land acquisition and easement processes.
• Perform property research for ownership, title, boundary and encumbrances information.
• Draft and/or supervise the preparation of rights of entry, damage claims, contracts, easements, licenses, leases, permits, options to purchase, payments and other documents as may be necessary to acquire adequate land rights for clients’ projects.
• Perform general administrative/clerical work as required, including but not limited to: preparing legal documents, reports and correspondence, attending meetings, entering and retrieving computer data, copying and filing documents for file management purposes, verbal and written communications with clients, and internal coworkers.
• Ensures work is completed on time and accurately by planning, coordinating, and monitoring daily goals and activities.
• Maintain project history files and logs as required or requested.
• Serve as customer support to field level agents and project coordinators.
• Perform other duties as assigned or required.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Experience or education in the principles and practices of real property acquisition, the legal instruments involved in real estate transactions, methods for searching title and tax records, and use of document management systems.

o Document Specialist: 0-3 years right of way acquisition experience.

• High proficiency in Microsoft Office applications, especially Excel, Word, Sharepoint, Teams, and Adobe Acrobat.
• Knowledge of software and systems used to locate land owners and investigate property titles and encumbrance.
• Detail oriented with the ability to plan, prioritize, multi-task and meet deadlines in a fast-paced environment with limited supervision.
• Ability to adapt or adjust to client or project specific procedures and guidelines while exhibiting a high degree of professionalism and project level teamwork.
• Ability to communicate effectively through oral and written communications with people of varied backgrounds, cultures, and temperaments.
• Good reading and math skills with knowledge of grammar, syntax, spelling and punctuation.
• Ability to work a flexible schedule

Physical Demands and Work Environment

Employees are expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functions. While performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk. The employee is required to stand, walk, stoop, kneel or crouch.

While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Able to read, understand and interpret business related documents and data.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

SinglePoint Acquisitions Group will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms or employment agencies.

Job Type: Full- Time, remote, Hybrid

Pay: Negotiable, Dependent on Experience

Benefits:

• Dental insurance
• Vision insurance
• Medical Insurance
• 401k
• 401k Matching
• Life Insurance

Experience:

• Document management: 2 years (Required)

Ability to Commute:

• Virginia, Hampton Roads Metro Area

How to Apply

Please send your Cover Letter and Resumetoinfo@singlepointag.comwith Subject Line "Hampton Roads, VA Document Specialist Application."

We look forward to hearing from you.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: Remote

Salary : $23 - $26