What are the responsibilities and job description for the Project Coordinator: Contract Sales position at Singer Equipment Company?
Why Singer?
Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.
We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!
At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.
Why You'll Love Working Here
The Project Coordinator serves as the operational liaison between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the lifecycle of each project. This role owns the administrative execution of projects, ensuring information, documentation, purchasing, logistics, invoicing, and project closeout are completed accurately and on schedule. While the Project Manager leads field execution, the Project Coordinator ensures the operational side of every project runs smoothly.
Essential Functions
Success in this position is measured by the ability to keep projects organized, moving forward, and fully supported from project award through final closeout. A successful Project Coordinator anticipates operational needs, communicates effectively across departments, resolves issues proactively, and ensures every project is completed accurately, efficiently, and on schedule.
Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.
Are you ready to take your career to the next level? Apply today and let's cook up some success!
Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.
Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.
We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!
At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.
Why You'll Love Working Here
- Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
- Collaborative Spirit: Be part of a supportive and dynamic team environment.
- Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
- Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.
The Project Coordinator serves as the operational liaison between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the lifecycle of each project. This role owns the administrative execution of projects, ensuring information, documentation, purchasing, logistics, invoicing, and project closeout are completed accurately and on schedule. While the Project Manager leads field execution, the Project Coordinator ensures the operational side of every project runs smoothly.
Essential Functions
- Coordinate project setup by organizing documentation, establishing projects in company systems, and ensuring all required information is complete.
- Facilitate communication between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the project lifecycle.
- Prepare project documentation for purchasing, coordinate project reviews, and support timely purchasing decisions, including communication of pricing changes and change orders.
- Coordinate delivery logistics, truck scheduling, pick tickets, and installation readiness by verifying equipment availability and project requirements.
- Process project modifications, field change orders, and other operational updates while ensuring proper documentation and communication.
- Manage project invoicing, customer billing, and accounts receivable follow-up in coordination with accounting.
- Provide administrative support during installation by coordinating resolution of missing materials, backorders, damages, and other project issues.
- Oversee project closeout activities, including documentation review, purchase order reconciliation, audit coordination, and final project completion.
- Strong organizational, time management, and multitasking skills.
- Exceptional attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to prioritize and manage multiple projects in a fast-paced environment.
- Proactive problem-solving and strong follow-through.
- Proficiency with project management and ERP systems (QuickBase, Prelude, AutoQuotes, Microsoft Office, OneDrive, etc.).
Success in this position is measured by the ability to keep projects organized, moving forward, and fully supported from project award through final closeout. A successful Project Coordinator anticipates operational needs, communicates effectively across departments, resolves issues proactively, and ensures every project is completed accurately, efficiently, and on schedule.
Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.
Are you ready to take your career to the next level? Apply today and let's cook up some success!
Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.