Private Estimating Operations Administrator

At Sinacola, we are not just another company. We are a 100% employee-owned organization, fostering a strong team atmosphere where everyone shares in the success through our Employee Stock Ownership Plan. If you are seeking a career that combines personal growth, a supportive environment, and the opportunity to make a meaningful impact, we invite you to join our dynamic team.

Private Estimating Operations Administrator Make a meaningful impact by supporting high-stakes private infrastructure bids and helping drive winning proposals.

As a key member of the Private Estimating team, the Private Estimating Operations Administrator plays a critical role in ensuring the success and efficiency of our pursuit of private contracts. This role is responsible for supporting high-volume bid preparation, maintaining proposal compliance, and delivering timely, organized, and accurate administrative services that enable the estimating team to focus on developing competitive, high-quality bids.

Key Responsibilities:

• Manage project documentation including initial setup, coding, contracts, bonding, and insurance documentation, ensuring readiness for proposal submittals and award compliance.
• Support project deadlines and ensure bid readiness.
• Assist with bid setup, prequalification packages, submittals, and tracking of bid outcomes, contributing to lessons learned and strategic adjustments.
• Prepare, track, and manage project change orders and Requests for Proposals (RFPs), enabling efficient scope adjustments and compliance with procurement protocols.
• Independently navigate private agency portals to retrieve project plans, specifications, and addenda critical to the bid process.
• Maintain detailed bid tracking spreadsheets and departmental databases that support performance metrics and bid analytics.
• Provide responsive and flexible support for miscellaneous departmental needs, ensuring no task is overlooked during high-volume bid cycles.

Qualifications & Competencies:

• Demonstrated experience in a fast-paced, deadline-driven environment— preferably in construction, engineering, or private works sectors. 
• Advanced proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat with an ability to format and edit professional-quality proposal documents.
• Strong organizational and time management skills; able to handle multiple priorities with accuracy and minimal supervision.
• Detail-oriented and results-driven, with a proactive approach to problem-solving and continuous improvement.
• High emotional intelligence and professionalism when handling confidential and time-sensitive matters.
• Notary Public a plus.

Benefits:

• Employee Stock Ownership Plan (ESOP): As an employee-owned company, you can directly benefit from the company's success.
• Competitive Pay: We offer a competitive compensation package based on experience and qualifications.
• Generous Paid Time Off & Paid Holidays.
• Comprehensive Insurance Coverage: We provide medical, dental, vision, disability, and life insurance plans to ensure your well-being.
• 401(k) Matching: We offer a matching program to help you build a secure financial future.

Join our team at Sinacola and become part of a company that is leaving its mark on the world. If you are ready to bring your best self, grow your skills, and make a meaningful contribution, we would love to hear from you.

We are an Equal Opportunity Employer. We are a Drug-Free Workplace. We participate in E-Verify. Applicants must be authorized to work for any employer in the U.S.