Administrative Support Specialist (Temporary)

Brief Description

Simpson University is currently seeking an Administrative Support Specialist for two programs within the Academic Affairs Department: The Degree Completion Program and the MACP (Master’s in Counseling Psychology) Program.

The Administrative Support Specialist spearheads new initiatives to support non-traditional undergraduate students and graduate student success through managing academic program activities. This position works closely to support the Dean of Adult Studies and MACP Director to carry out initiatives.

This is a temporary full time (40 hours/week) position expected to last from approximately June 1st through October 31st, 2025.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 1-year administrative experience required; educational environment preferred
• Proficient in Microsoft Office software applications (e.g. Word, Excel, Publisher, etc.)
• Experience with institutional integrated database applications is desirable
• An understanding of non-traditional undergraduate and graduate students
• Able to multi-task, collaborate, prioritize, and work effectively with multiple stakeholders to accomplish program and departmental goals
  
  

General Expectations

• Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ.
• Demonstrate Simpson University Values in the performance of all duties
• Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
• Maintain the confidentiality of information, data and records. Properly use tact, diplomacy, discretion and judgment
• Demonstrate strong customer service skills in the performance of job duties
• Demonstrate good organizational and communication skills in the performance of job duties
• Supervises employees in accordance with Simpson University policies and procedures (for supervisory positions)
• Support the overflow needs of other departments within the respective university area
• Perform other duties in accordance with this position as deemed necessary by the immediate supervisor
  
  

Essential Functions

• Welcome and assist students, faculty, and staff that visit the department
• Develop and update digital resources, social media and website content for Degree Completion
• Champion course registration process for current and incoming students
• Manage services to program faculty and students, including textbook acquisition, production of syllabi, course evaluations, faculty meetings, and room scheduling
• Collaborate with the CELT Director for effective operation of Canvas system for faculty, students, and staff
• Create and verify program schedules, teaching appointments and due dates
• Create and disseminate publications (e.g. handbooks, manuals, rubrics, evaluation instruments, etc.)
• Establish and implement procedures for disseminating, collecting, and archiving required documents and paperwork for Degree Completion and MACP
• Ensure each class and faculty member has appropriate materials for each class
• Manage the budgets, monitoring needs and assisting with budget development
• Maintain effective communication with all departments related to effective coordination of operations for Degree Completion and MACP
• Maintain calendar for the office of Degree Completion and MACP
• Other duties as assigned
  
  

Physical Requirements

Job Title:

Administrative Support Specialist

Typical Working Conditions

(Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)

Indoors on computer, in classroom

Equipment Used

(List all manual and automated equipment used in the course of performing essential functions.)

Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener, video equipment, projectors

Essential Physical Tasks

(List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)

Sitting for long periods of time using a computer

Analysis Of Physical Demands To Perform Essential Functions

Key (Based on typical week):

N=Never

R=Rarely (Less than 1 hour per week)

O=Occasional (1%-33% of time)

F=Frequent (34%-66% of time)

C=Constant (over 66% of time)

Activity

Frequency

Activity

Frequency

N

R

O

F

C

N

R

O

F

C

Lifting/Carrying

Twisting/Turning

Under 10 lbs

X

Reach over shoulder

X

11-20 lbs

X

Reach over head

X

21-50 lbs

X

Reach outward

X

51-100 lbs

X

Climb

X

Over 100 lbs

X

Crawl

X

Kneel

X

Pushing/Pulling

Squat

X

Under 10 lbs

X

Sit

X

11-20 lbs

X

Walk-Normal Surfaces

X

21-50 lbs

X

Walk-Uneven Surfaces

X

51-100 lbs

X

Walk-Slippery Surfaces

X

Over 100 lbs

X

Stand

X

Bend

X

Driving

Automatic Trans

X

Standard Trans

X

Other

Keyboard/Ten Key

X

Fingering (fine dexterity)

X

Handling (grasping, holding)

X

Repetitive Motion – Hands

X

Repetitive Motion - Feet

X

Salary Range: $18-22 / hour