What are the responsibilities and job description for the Property Records and Operations Assistant position at Simply Management?
We manage several dozen properties in Washington, DC. Inside of every one of them lives a tenant or owner, and behind every one of them is a paper trail. We need someone sharp, curious, and a little bit relentless to go find those threads and pull them. We're looking for someone who reads closely, writes well, asks good questions, and likes solving a puzzle.
- Full audit of all properties, owners, and vendors, including:
- License status: track down which business licenses are active, expired, or approaching renewal.
- Utility setup: confirm each property is properly registered with the relevant utility company.
- Owner and vendor records: confirm we have a current W-9 and certificate of insurance on file for each, and that contact information (name, phone, email, address) is accurate.
- Marketing descriptions and photos: rewrite property descriptions so they sound like somewhere you'd want to live, and organize photos
- Company address change: update our address across banking, licensing, utility, and insurance records.
- Reconcile payables and receivables across the portfolio.
- Set up and maintain automatic payment arrangements.
- Records cleanup ahead of the 2027 filing deadline (covering 2026 activity): review owner and vendor records for accuracy and streamline access to supporting photos and documents.
- Customer calls and scheduling: screen and route incoming business calls and coordinate walkthrough schedules, vendor visits, and other appointments.
Salary : $20 - $24