What are the responsibilities and job description for the Executive Assistant - Full time - $20-$23/hr position at Simple?
Job Types: Full-time, Part-time
Pay: $20.00 - $23.00 per hour
Are you a spreadsheet enthusiast, a number cruncher, and someone who loves to keep things organized? We want you on our team! Our Winter Springs property management firm is seeking an Executive Assistant who can juggle multiple tasks and ensure smooth daily operations. With a significant focus on accounting, being comfortable with math is essential. As an Executive Assistant, you’ll work directly with the owner and support our C-Suite team. If you thrive in a fast-paced environment and enjoy ticking things off a checklist, this is the perfect fit for you! Join us and bring energy, efficiency, and a finish-line mentality to our team.
Responsibilities:
- Manage calendar scheduling, appointment setting, and coordinate meetings
- Oversee vendor relationships and process invoices accurately using QuickBooks
- Supervise administrative staff and create a collaborative team environment
- Collaborate across departments to ensure smooth, efficient operations
- Maintain accurate bookkeeping records and perform basic accounting tasks, primarily accounts receivable
- Handle all email communications professionally
- Keep an up-to-date staff list, ensuring proper onboarding and offboarding of employees
- Adapt and handle any other tasks that come up – we’re all in it together!
Experience:
- Proven office experience with strong organizational skills and a keen eye for detail
- Supervisory experience in an administrative or office setting preferred
- Familiarity with QuickBooks is a significant plus
- Passion for spreadsheets – if you don’t love them, this job may not be for you
- Proven ability to manage clerical tasks like filing, data entry, and handling multi-line phone systems efficiently
- Excellent communication skills, both on the phone and via email
- Ability to perform well under pressure and meet deadlines
Join us and leverage your passion for organization in a role that truly values your skill set! This is a great opportunity to make a direct impact on the success of our team. We look forward to meeting you!
Benefits:
- 401(k)
- Flexible schedule
Work Location: In person
Salary : $20 - $23