What are the responsibilities and job description for the HR & Safety Coordinator position at Silver Dollar Transport, LLC?
Silver Dollar Transport LLC is seeking a detail-oriented HR & Safety Coordinator to support our over-the-road trucking operation. This role helps keep driver records organized, supports regulatory compliance, audits hours-of-service logs, tracks mileage for IFTA reporting, and guides drivers through onboarding.
Key responsibilities
- Coordinate onboarding for new drivers, including collecting and organizing required paperwork and completing orientation checklists.
- Maintain accurate driver personnel, qualification, training, and safety files.
- Review hours-of-service logs and supporting records for accuracy, completeness, and potential compliance issues.
- Follow up with drivers and managers on log corrections, missing documents, and other compliance matters.
- Record and reconcile vehicle mileage by state for IFTA reporting.
- Assist with preparing and submitting IFTA mileage and fuel-tax reports on schedule.
- Support safety programs, driver training, incident documentation, and related follow-up.
- Track required licenses, medical certificates, training, and other expiration dates.
- Communicate professionally with drivers, dispatch, management, and outside agencies.
- Handle confidential employee and company information with discretion.
Qualifications
- Experience in trucking, transportation, HR, safety, or a related administrative role preferred.
- Familiarity with hours-of-service regulations, electronic logging devices (ELDs), and driver logs preferred.
- Experience with IFTA mileage tracking or fuel-tax reporting is a plus.
- Strong organization, accuracy, and follow-through.
- Comfortable using computers, spreadsheets, and transportation or recordkeeping software.
- Clear written and verbal communication skills.
- Ability to manage multiple deadlines and work independently.
Position details
- Job type: Full-time
- Schedule: Monday – Friday 8am – 5pm EST
- Location: McBain, MI
- Pay based on experience
- Benefits: Dental, vision, health, life, AD&D, long-term disability, simple IRA, PTO
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person