Office Operations Clerk

Sills Cummis & Gross P.C. is a full-service commercial law firm with offices located in New Jersey, New York, and Florida. The Firm prides itself on providing quality and effective legal services to a diverse range of clients from Fortune 500 companies to emerging growth businesses and foreign corporations conducting business within the United States.

It is our goal to be the best service provider to our client base. To achieve this goal, we understand that our team is our greatest asset. By working at Sills Cummis & Gross you will have a distinct and unique opportunity of long-term professional development, diverse assignments, and a supportive work environment. The successful candidate will join a team of highly skilled lawyers and support staff and be a contributing member to a sophisticated and successful legal practice. We will provide you with the tools and training to support our attorneys and provide you with a platform to share your ideas and develop your skills.

The Office Operations Clerk supports the Firm with day-to-day operational needs. This full-time, in-office position is in Newark, NJ and reports to the Operations Manager. The Office Operations Clerk should at all times bring a hospitality mindset to the role, ensuring every interaction reflects care, professionalism, and attention to detail.

Essential Functions

• Assist with conference room and hospitality set ups;
• Sort and deliver incoming mail and faxes;
• Log/deliver any incoming hand deliveries and overnight packages (FedEx, UPS, etc.);
• Stamp outgoing mail and deliver to post office – and/or Newark Mailroom;
• Inventory office supplies and prepare list for ordering;
• Stock supplies in mailroom, closets and kitchens;
• Set up for meetings in conference rooms;
• Schedule messenger service;
• Copying, Printing, Scanning, Binding & CD & DVD duplicating;
• Clean conference rooms, mailroom, kitchen and common areas in the office;
• Various errands for Partners – banking, etc.;
• Setting up supplies for new & visitors offices;
• Assist in organizing & cleaning of supply storage areas;
• Move boxes or files for individuals to conference rooms, file areas, or offices as needed;
• Trouble-shoot and fix any problems with photocopiers;
• Ensure maintenance problems are promptly reported;
• Other duties as assigned.

Competencies

• Up to 5% travel
• Lifting up to 50 pounds
• High attention to detail
• Time management skills
• Consistent attendance and punctuality
• Excellent communication skills both verbal and written

Education and Experience

High School Degree required

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary and Benefits Package for Full-Time Roles:

• Medical, Dental, Vision plans
• Life Insurance
• Short-term and long-term disability plans
• 401K
• 18 days of paid time off (PTO)/year, paid holidays, and floating holiday(s) (25 days of PTO/year after 5 years of service)
• Health Savings and Flexible Spending Account
• Transit Commuter Benefits
• Wellness – Gym reimbursement
• Employee Assistance Program
• Pet Insurance

The base annual salary range for this role is $35,000 to $42,000. Base annual salary depends on a wide range of factors, including but not limited to skill set, years and depth of experience and certifications. This is a non-exempt position.

Sills Cummis & Gross is committed to providing an equal employment opportunity for all applicants and employees. All employment decisions including those relating to hiring, promotion, transfers, benefits, compensation and placement, will be made without regard to race, color, ancestry, national origin, citizenship, age, physical and/or mental disability, medical condition, pregnancy, genetic characteristics, religion, religious dress and/or grooming, gender, gender identity, gender expression, sexual orientation, marital status, U.S. military status, political affiliation, or any other class protected by state and/or federal law.