Executive Assistant

Executive Assistant

Overview

The Executive Assistant to the CEO serves as a trusted partner and primary point of coordination for executive operations. This individual ensures the CEO's time, communications, and priorities are managed efficiently and with precision. The role requires strong executive presence, exceptional organizational skills, and the ability to handle sensitive information with the highest level of professionalism.

Executive and Calendar Management: Manage the CEO's calendar with a strategic lens, balancing internal and external priorities. Coordinate meetings, prepare schedules, and ensure the CEO is fully briefed and prepared for all engagements.

Travel and Logistics: Coordinate complex domestic and international travel arrangements for the CEO, including itineraries, accommodations, ground transportation, and meeting logistics to ensure seamless execution. This role includes an estimated 15 percent travel requirement, with flexibility to support travel-related needs before, during, and after trips. Ensure all travel plans align with business priorities and are adjusted proactively as schedules evolve.

Executive Communication: Serve as a primary point of contact on behalf of the CEO. Screen calls, manage correspondence, and draft professional communications while maintaining confidentiality and executive-level discretion.

Email and Information Management: Monitor and prioritize incoming communications, flagging critical matters and ensuring timely responses. Draft, edit, and distribute correspondence as needed.

Meeting and Event Coordination: Plan and support internal and external meetings, including agenda preparation, materials, minutes, and follow-up on action items. Manage offsite meetings and executive events as required.

Document and Presentation Management: Prepare, edit, and manage high-level documents, presentations, and reports. Maintain organized documentation systems to ensure accessibility and accuracy.

Expense and Financial Administration: Process invoices, contracts, and expense reports. Track and document executive and departmental expenses and provide reporting as needed.

Confidentiality and Discretion: Handle sensitive, confidential, and non-routine information with sound judgment and absolute discretion.

Project and Strategic Support: Support executive-level projects and initiatives by tracking progress, coordinating stakeholders, and ensuring deadlines are met.

Process Improvement: Identify opportunities to improve administrative processes and workflows to increase efficiency and effectiveness at the executive level.

Special Projects: Provide research, coordination, and administrative support for special initiatives as assigned by the CEO.

Job Requirements

Required

• Minimum of 10 years of experience supporting C-suite executives in a senior Executive Assistant capacity
• Advanced proficiency in Microsoft Office Suite and virtual meeting platforms
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage competing priorities in a fast-paced environment
• Strong interpersonal skills with the ability to build trusted relationships
• Demonstrated discretion and professionalism when handling confidential information
• High level of accountability, adaptability, and executive presence

Desired

• Bachelor's degree in business, management, or a related field Industry experience
• Experience with calendar delegation and executive workflow optimization
• Strong written and verbal communication skills
• Demonstrated ability to anticipate needs and operate several steps ahead

BENEFITS:

• Medical Plans, including FSA and HSA
• Dental and Vision
• 401(k) (Roth and Traditional)
• Pet Insurance
• Parental Leave
• Paid Time and Sick Time off
• 10 Paid Holidays and 1 Birthday Pay
• Paid Volunteer Time
• College Tuition Reimbursement

Communication during the recruitment process regarding interview requests or job offers will come directly from a recruiting team member with a silacins.com email address.

At SILAC, we celebrate a diverse and inclusive work environment, where we honor and support varying backgrounds, beliefs, and perspectives for the benefit of our business, including our employees and products. We are proud to be an equal-opportunity workplace and strive to be a place where every employee feels they belong. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or a special need that requires accommodation, please let us know.