What are the responsibilities and job description for the Resident Services Coordinator position at Signature Properties LLC?
About the Role:
The Office Admin role is pivotal in ensuring the smooth and efficient operation of daily office activities at The Summit location. This position involves managing administrative tasks, coordinating communication between departments, and supporting staff to maintain an organized and productive work environment. The successful candidate will be responsible for handling scheduling, correspondence, and record-keeping, which are essential for operational continuity. By providing reliable administrative support, the Office Admin helps to streamline processes and improve overall office functionality. Ultimately, this role contributes significantly to the organization's ability to meet its goals through effective office management and support.
Minimum Qualifications:
- High school diploma or equivalent.
- Proven experience in an administrative or office support role.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
Preferred Qualifications:
- Experience with office management software and tools such as scheduling platforms and document management systems.
- Ability to handle confidential information with discretion.
- Previous experience working in a fast-paced office environment.
Responsibilities:
- Manage daily office operations including answering phones, responding to emails, and greeting visitors.
- Coordinate schedules, meetings, and appointments for staff and management.
- Maintain and organize office files, records, and documentation both digitally and physically.
- Collaborate with other departments to facilitate communication and workflow.
Skills:
The required skills such as proficiency in Microsoft Office and strong organizational abilities are utilized daily to manage correspondence, schedule meetings, and maintain accurate records, ensuring the office runs efficiently. Communication skills are essential for interacting professionally with colleagues, clients, and vendors, facilitating clear and effective information exchange. Multitasking and time management skills help the Office Admin prioritize tasks and handle multiple responsibilities without compromising quality. Preferred skills like familiarity with office management software, Yardi and CRM IQ, enhance productivity by streamlining scheduling and document handling processes. Additionally, discretion and basic bookkeeping knowledge support the role’s need to manage sensitive information and assist with financial record-keeping when necessary.