What are the responsibilities and job description for the Part Time Administrative Assistant / Clubhouse Attendant position at Signature One?
Job Summary
We are seeking a dedicated and friendly Admin Assistant to join our team. The ideal candidate will be responsible for providing exceptional customer service, maintaining a welcoming environment, and ensuring the smooth operation of club facilities. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Schedule
- Monday and Tuesday = 9AM - 2PM
- Friday and Saturday = 4PM - 8PM
Duties
- Greet and assist club members and guests with a warm and welcoming demeanor.
- Monitor clubhouse entry and ensure only authorized users access the facility
- Answer phone calls, respond to emails, and relay messages to appropriate staff
- Assist with scheduling clubhouse reservations, amenity bookings, and events
- Provide basic information to residents regarding community rules, events, and policies
- Maintain a tidy and organized front desk, lobby, and shared spaces
- Receive and distribute mail or packages as needed
- Track and restock clubhouse supplies (office, restroom, kitchen, etc.)
- Assist with printing, filing, and other administrative tasks
- Support management with light data entry, document preparation, and communication to residents
- Help coordinate and oversee vendors or service providers during scheduled clubhouse maintenance
- Report any issues with the facility to maintenance or management promptly
Requirements
- Proven experience in customer service or a related field is preferred.
- Strong computer literacy skills with the ability to navigate various software programs efficiently.
- Excellent phone etiquette with strong verbal communication skills.
- Ability to manage multiple tasks simultaneously while maintaining attention to detail.
- Experience with office administration duties is a plus.
- Must be comfortable working independently.
- A positive attitude and willingness to work as part of a team are essential for success in this role.
Job Type: Part-time
Pay: $20.00 per hour
Benefits:
- Professional development assistance
Work Location: In person
Salary : $20