Senior Meeting, Convention, and Event Planner

Job Description

About Our Organization

DASA DE&C manages the Army's Security Assistance and Armaments Cooperation programs that engage allies and partners across the full spectrum of Army acquisition to achieve force dominance. We lead the U.S. Army Security Assistance Enterprise (ASAE), providing leadership, resource management and policy oversight. We build the capabilities of allies and partners, strengthen relationships with our foreign partners, and strengthen the U.S. industrial base.

We are recruiting an experienced and strategically minded Senior Domestic Events Coordinator & Diplomatic Affairs Specialist to provide expert-level support for the design and execution of all domestic events for the Army Security Assistance Enterprise (ASAE). This senior contractor role merges strategic event planning, diplomatic protocol expertise, and executive stakeholder liaison to ensure the strategic impact of CONUS-based conferences, ceremonies, and engagements.

Position Overview

As a Senior Domestic Events Coordinator & Diplomatic Affairs Specialist, you will serve as the lead subject matter expert for shaping and coordinating the ASAE's domestic engagement framework. Your expertise in strategic event logistics and diplomatic protocol will directly support the U.S. Army's efforts to fortify relationships with partner nations and industry leaders. You will be responsible for advising DASA DE&C leadership on all aspects of event planning and execution, from site selection and logistics to providing guidance on proper etiquette for engagements with senior U.S. and international dignitaries. You will be the primary liaison between DASA DE&C, third-party event firms, and defense industry partners to ensure the flawless execution of all CONUS events.

Core Duties And Responsibilities

• Strategic Event Planning and Coordination: Support the design and execution of strategic plans for ASAE participation in premier industry conferences and engagements within the Continental United States (CONUS). Coordinate all event logistics, including facility management, transportation, and technical equipment oversight.
• Diplomatic Protocol and Advisory: Serve as the lead advisor on protocol for executive leadership and distinguished guests attending CONUS events, ensuring compliance with Department of Defense (DoD) and international diplomatic standards. Provide expert guidance to Army leadership on proper etiquette, cross-cultural communications, and ceremonial procedures.
• Stakeholder Liaison and Event Support: Act as the primary liaison between ASAE stakeholders, event organizers, and partner institutions for all domestic initiatives. Develop strategic talking points and briefing documents as needed to support specific event communication objectives.
• Performance Analysis and Reporting: Develop and provide comprehensive post-event analyses, including key metrics on stakeholder interaction and strategic outcomes. Present strategic recommendations to leadership for future domestic engagement opportunities.
  
  

Required Experience

Essential Requirements

• Security Clearance: An active Secret security clearance is required.
• Education: Bachelor's degree in Event Management, Communications, International Studies, Business Administration, or a related discipline.
• Experience:
• A minimum of 5-8 years of progressive experience in event planning, diplomatic protocol, or a related field, preferably within the defense or government sector.
• At least 3 years of experience in a role requiring project leadership, budget tracking, and direct responsibility for strategic event outcomes.
• Skills:
• Comprehensive knowledge of protocol requirements for domestic events involving senior government and international dignitaries.
• Exceptional organizational skills with a proven ability to manage multiple concurrent priorities in a dynamic environment.
• Superior verbal and written communication capabilities, with meticulous attention to detail.
• Demonstrated success collaborating with senior executives and international stakeholders.
  

Preferred Qualifications

• Certifications: Professional credentials in event management (e.g., CMP, CSEP) or diplomatic protocol (e.g., from the Protocol School of Washington).
• Domain Knowledge: Extensive background with Army Security Assistance Enterprise functions or Foreign Military Sales (FMS) initiatives.
• Experience: Prior experience supporting events involving General Officers, Senior Executive Service members, or comparable leadership levels.
• Industry Familiarity: Familiarity with the defense industry conference ecosystem and its primary stakeholder organizations.
  
  

Keyword: Senior Meeting, Convention, and Event Planner