Project Coordinator

758434 Project Coordinator, Charlestown, MA, 3 Months Contract
Sigma, Inc is looking for Project Coordinator to work onsite with our client located in Charlestown, MA.

This is with Commonwealth of MA and MBTA-Engineering and Maintenance. Will be required to work onsite at 21 Arlington Avenue.

Shift timings:
Most days the hours will be 8 AM-4 PM though there is flexibility to start earlier or later. During weeks of May 2-19, temp is expected to work the below shifts in person.

Monday, May 5 from 5:30AM-3PM
Tuesday, May 6 from 5:30AM-11PM
Wednesday, May 7 from 10PM- 7AM on Thursday, May 8
Thursday, May 8 from 10PM- 7AM on Friday, May 9
Monday, May 12 from 10PM-3PM on Tuesday, May 13
Thursday, May 15 from 5:30AM-6PM
Thursday, May 15 from 10PM-7AM on Friday, May 16

Job Description:
The temp will support the Policy, Strategy and Oversight team within the Engineering & Maintenance (E&M) Division. E&M is made up of more than 1000 employees who are responsible for maintaining the fixed infrastructure of the MBTA including the track, power system, signals and communications, and facilities.

Responsibilities:

• Support the E&M Safety Series, a two-week full shift training for all 1000 E&M employees
• This includes producing publications like schedules, nametags, and feedback surveys
• Managing AV equipment set up and breakdown at different classroom locations
• Restocking materials at locations
• Creating Excel files and adding data from different sources like feedback sheets and sign-in sheets
• Uploading training participation into the Learning Management System (LMS) and creating additional sessions as necessary for individuals who missed.
• Ability to answer questions and provide directions to folks who may have lost their way day of.
• Schedule additional trainings
• Managing room reservations and facilitator availability
• Coordinating with supervisors to ensure employees attend all mandatory trainings.
• Notifying employees and supervisors by Outlook calendar invites about future trainings
• Tracking participation in the multisession trainings
• Uploading training participation into the Learn Management System (LMS)
• Fulfill additional administrative tasks and continuous improvement initiatives that the E&M Policy, Strategy and Oversight team needs support with

Minimum Qualifications

• Comfortable use of MS Office (including Outlook, Word, Excel, Teams, and PowerPoint)
• Mail Merging Word documents
• Experience with AV equipment including screens, projectors, and microphone/speakers
• Ability to take in a lot of information and communicate it to others in an understandable fashion
• Qualities include organized, reliable, timely, honest, willing to ask clarifying questions, takes initiative, work with different types of people engaging in a manner that demonstrates mutual respect

Preferred Qualifications

• Background in event management
• Experience with Microsoft Publisher, Mail Merging, and Learning Management Systems

Logistics

• Location: Employee will report to 21 Arlington Ave, Boston MA 02129 (Engineering & Maintenance, Building 2). Remote work may be available but will be limited.

Equipment

• MBTA will provide laptop, docking station in Building 2, and mobile phone