What are the responsibilities and job description for the Executive Assistant position at Sigma Design?
Executive Assistant
Sigma Design is a product development, engineering, and manufacturing firm. Based out of the Pacific Northwest, we offer innovative concept through production services to diverse clients around the globe. Sigma Design believes in hiring, developing, and recognizing the best. We offer competitive compensation, a 401(k) with up to 4% company match, quarterly bonus program, 15-days of accrued PTO and 9 company paid holidays. In addition, Sigma Design has multiple options for medical insurance and dental insurance. We also offer voluntary benefits: vision, long-term disability, and life insurance.
Position Details:
The Executive Assistant provides high-level administrative and operational support to the President and Executive Team, helping ensure priorities, commitments, communications, and recurring activities are executed effectively. This role anticipates needs, drives follow-through, and ensures things are thoughtfully prepared before reaching the President for final review.
Essential Job Functions - Responsibilities:
Standard office environment with normal office related conditions. Occasionally may be required to travel as required to other facilities, clients, or suppliers.
Sigma Design is a product development, engineering, and manufacturing firm. Based out of the Pacific Northwest, we offer innovative concept through production services to diverse clients around the globe. Sigma Design believes in hiring, developing, and recognizing the best. We offer competitive compensation, a 401(k) with up to 4% company match, quarterly bonus program, 15-days of accrued PTO and 9 company paid holidays. In addition, Sigma Design has multiple options for medical insurance and dental insurance. We also offer voluntary benefits: vision, long-term disability, and life insurance.
Position Details:
- The hiring range for this role is typically between $83,000 and $88,000 annually, with the full range extending to $93,000 annually, based on experience, internal equity, and career progression
- This position will be In-Office
- Monday - Friday, 8:00 am - 5:00 pm
The Executive Assistant provides high-level administrative and operational support to the President and Executive Team, helping ensure priorities, commitments, communications, and recurring activities are executed effectively. This role anticipates needs, drives follow-through, and ensures things are thoughtfully prepared before reaching the President for final review.
Essential Job Functions - Responsibilities:
- Manage the President’s calendar, scheduling, meeting preparation, travel arrangements, expense reporting, and related administrative activities.
- Act as an extension of the President by understanding her voice, preferences, priorities, and vision, as well as Sigma’s brand and culture, and using strong judgment and cultural awareness to make thoughtful, current, and on-brand choices before bringing items forward for final approval.
- Act as a central point for capturing and organizing the President’s ideas, priorities, and requests, translating them into appropriate actions, follow-ups, agenda items, communications, or future activities and ensuring nothing gets lost.
- Own the planning and execution of the company’s weekly Monday Morning Meeting (MMM), including maintaining the content calendar, proactively gathering departmental updates, preparing and editing presentation materials, coordinating recurring and special content, and ensuring the meeting is fully prepared and presentation-ready each week.
- Proactively identify opportunities to improve the workplace environment and employee experience, coordinating with the appropriate teams to address needs and organizing periodic initiatives such as annual workplace cleanups.
- Maintain and proactively manage recurring company and executive activities throughout the year, including employee recognition, quarterly bonus communications, annual planning cycles, budget activities, celebrations, and other scheduled or recurring commitments.
- Provide support for Executive Team meetings, including developing agendas, capturing key decisions and action items, coordinating follow-up activities, and drafting executive passdown communications that reflect the President’s voice, priorities, and key messages for final approval.
- Support company events and celebrations by curating details that reflect the President’s preferences and company brand, including catering selections, gifts, activities, and other event touches, for final approval.
- Review presentations, communications, and other executive materials for clarity, accuracy, consistency, and alignment with the President’s voice and Sigma’s brand and standards, making edits or coordinating changes as needed before final review.
- Provide administrative and operational support to other Executive Team members as needed, balancing competing priorities and deadlines.
- Coordinate and support special projects and initiatives on behalf of the President and Executive Team, ensuring timely execution and follow-through.
- Serve as a trusted point of contact for the President, facilitating communication and coordination with internal and external stakeholders.
- Handle confidential and sensitive business information with a high degree of discretion, professionalism, and sound judgment.
- Follow Business Technology policies to protect sensitive data and reduce information security occurrences.
- Bachelor’s Degree or equivalent required
- Minimum of 3 years of progressively responsible administrative experience, preferably supporting executive-level leadership
- Demonstrated experience managing complex calendars, coordinating meetings, arranging travel, and handling competing priorities.
- Proven ability to exercise sound judgement, discretion, and professionalism while handling confidential and sensitive information.
- Exceptional organizational and time management skills, with strong attention to detail and the ability to anticipate needs and proactively resolve issues.
- Strong judgment and an ability to learn executive preferences and independently narrow options, make recommendations, and determine when involvement or approval is needed.
- Strong writing, editing, and verbal communication skills, with the ability to learn and adapt to the President’s communication style and voice.
- Strong written and verbal English language communication skills.
- Excellent teamwork/interpersonal skills and the ability to communicate effectively.
- Demonstrated ability to work collaboratively, both within and outside one's own work group.
- Demonstrate commitment and adherence to Sigma Design Core Values.
- Pass a post-offer background verification.
Standard office environment with normal office related conditions. Occasionally may be required to travel as required to other facilities, clients, or suppliers.
Salary : $83,000 - $88,000