What are the responsibilities and job description for the Secretary position at sightspan inc?
Overview
We are seeking a highly organized and professional Secretary to join our office team. The ideal candidate will be responsible for managing administrative tasks, assiting CEO with tasks such as going to store and picking up mail and supporting daily office operations. This role offers an opportunity to work in a dynamic environment where attention to detail and strong communication skills are essential. The Secretary will play a vital role in ensuring the smooth functioning of the office and maintaining positive interactions with clients and staff.
Responsibilities
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Utilize Microsoft Office Suite, Google Workspace, and other office management software for scheduling, correspondence, and record keeping
- Assist with calendar management and appointment scheduling for staff and executives
- Provide administrative support such as typing reports, preparing correspondence, and supporting special projects as required
- Manage personal assistant duties including calendar management and task prioritization for executives or managers
- post office and bank runs, personal tasks such as cleaners and gas
Skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent communication skills, both verbal and written, with a focus on professional phone etiquette
- Experience with front desk operations, including multi-line phone systems and customer service interactions
- Knowledge of office management procedures and clerical best practices
- Strong typing skills with high accuracy; attention to detail in proofreading documents
- Ability to handle data entry tasks efficiently while maintaining confidentiality
- Office experience in administrative or clerical roles is preferred
- Time management skills to prioritize tasks effectively and meet deadlines
- Personal assistant or bank experience is advantageous but not required
Job Type: Part-time
Pay: $21.11 - $25.42 per hour
Expected hours: No less than 15 per week
Work Location: Hybrid remote in Mooresville, NC 28117
Salary : $21 - $25