What are the responsibilities and job description for the Administrative Assistant position at Sierra Lobo, Inc.?
Overview
Sierra Lobo, offers customers a full range of professional and technical capabilities, including Advanced Manufacturing, Assembly, Integration, Test and Evaluation, Discipline Engineering, and development of Advanced Technologies. Our customers include the National Aeronautics and Space Administration (NASA), Department of Defense (DoD) and the commercial aerospace market.
This position is located in Milan Ohio
Responsibilities
Position Description & Typical Duties:
Performs a combination of clerical tasks to support office, business, or administrative operations, such as: maintaining records; receiving, preparing, or verifying documents; searching for and compiling information and data; responding to routine requests with standard answers (by phone, in person, or by correspondence). The work requires a basic knowledge of proper office procedures. May perform other routine office support work, (e.g., typing, filing, or operating a computer).
Fills shipping or transfer orders for finished goods from stored merchandise in accordance with specifications on sales slips, customers' orders, or other instructions. May, in addition to filling orders and indicating items filled or omitted, keep records of outdoing orders, requisition additional stock or report short supplies to supervisor, and perform other related duties. Handles orders involving items which have readily identified uses and applications. May refer to a catalog, manufacturer’s manual or similar document to insure that proper item is supplied or to verify price of ordered item.
Follows a number of specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file, simple posting to individual accounts, opening mail, running mail through metering machines, and calculating and posting charges to departmental accounts. Little or no subject-matter knowledge is required, but the clerk needs to choose the proper procedure for each task.
Performs routine tasks which require a knowledge of personnel procedures and rules, such as: providing simple employment information and appropriate lists and forms to applicants or employees on types of jobs being filled, procedures to follow, and where to obtain additional information; ensuring that the proper forms are completed for name changes, locator information, applications, etc. and reviewing completed forms for signatures and proper entries; or maintaining personnel records, contacting appropriate sources to secure any missing items, and posting items such as dates of promotions, transfer, and hire, or rates of pay or personal data. (If this information is computerized, outside inquiries for simple factual information, such as verification of dates of employment in response to telephone credit checks of employees. Some receptionist or other clerical duties may be performed.
Qualifications
HS Diploma
Knowledge and experience in using the full Microsoft Office software package and MS Project required.
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