Administrative Assistant to Chief Executive Officer

Sierra Executive Solutions, Inc. (SES) is a 3rd party search firm recruiting for a healthcare client company's Executive Administrative Assistant, reporting to the CEO.

About The Hiring Company:

The physician practice is one of Northern Nevada's largest, founded in 1996. Their unwavering commitment to patient health and community well-being is embodied by their team of over 25 fellowship-trained physicians, dedicated nurse practitioners, and nearly 80 diligent support personnel. With expertise spanning general, laparoscopic, robotic, bariatric, breast, colon, rectal, endocrine, oncologic, pediatric, thoracic, and trauma/critical care surgery, the organization continues to set the standard for comprehensive medical surgical care in the region.

Position Summary:

Join their dynamic team as an Executive Administrative Assistant, providing invaluable high-level support to the Chief Executive Officer (CEO) and senior leadership team. If you have a passion for efficiency and organization, we invite you to be an integral part of our success.

Essential Responsibilities & Functions:

· Offer exceptional administrative support to the CEO and assigned senior leadership team.

· Handle clerical and administrative tasks such as drafting correspondence, preparing reports, and managing documents.

· Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives.

· Schedule and attend meetings on behalf of the leadership team, taking meticulous notes and recording minutes.

· Act as the point of contact for incoming communications and memos, determining priorities and efficiently distributing information as needed.

· Execute general office duties, including record maintenance, supply orders, and basic bookkeeping.

· Demonstrate the ability to remain completely confidential with patient and company information.

· Exhibit outstanding verbal and written communication skills.

· Demonstrate meticulous organizational abilities with impeccable attention to detail.

· Possess excellent time management skills, consistently meeting deadlines.

· Thrive in a fast-paced and occasionally high-pressure environment.

· Showcase extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Fulfill additional responsibilities as delegated by CEO, leadership team, and/or providers.

Requirements/Qualifications:

· Bachelor's Degree required, although 10 years of experience may be considered in lieu of degree

· 3 years experience in an Executive Administrative Assistant role reporting to C-level professional(s)

· Display proficiency in Microsoft Office Suite especially Excel, and QuickBooks with a capacity to quickly adapt to new applications.

· Type at least 50 words per minute.

· Known to be fast-paced, adept at multi-tasking, able to handle shifting priorities with ease

Physical Requirements:

· Extended periods spent at a desk, working on a computer.

· Capability to lift up to 15 pounds when necessary.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• S. Reno, NV 89511: Able to reliably commute or planning to relocate before starting work (Required)
• Local No. NV candidates will be given preference

Work Location: In person