What are the responsibilities and job description for the Contract Administrator position at Siemens Energy?
A Snapshot Of Your Day (position Overview)
This role is responsible for the end-to-end processing of High Voltage Circuit Breaker orders, ensuring accuracy, compliance, and timely execution. Key responsibilities include validating orders against current pricing, entering and managing customer purchase orders within SAP to support efficient order fulfillment, and coordinating the seamless handover of orders to cross-functional teams. The position also involves managing customer inquiries, securing necessary exemptions, supporting reporting activities, and assisting with collections as needed. The ideal candidate will play a critical role in maintaining data integrity, enhancing customer experience, and supporting overall operational efficiency, while contributing to additional tasks as required within the function.
How You’ll Make An Impact (responsibilities)
Grid Technologies
Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
Rewards
This role is responsible for the end-to-end processing of High Voltage Circuit Breaker orders, ensuring accuracy, compliance, and timely execution. Key responsibilities include validating orders against current pricing, entering and managing customer purchase orders within SAP to support efficient order fulfillment, and coordinating the seamless handover of orders to cross-functional teams. The position also involves managing customer inquiries, securing necessary exemptions, supporting reporting activities, and assisting with collections as needed. The ideal candidate will play a critical role in maintaining data integrity, enhancing customer experience, and supporting overall operational efficiency, while contributing to additional tasks as required within the function.
How You’ll Make An Impact (responsibilities)
- Own and manage the end-to-end order entry process, ensuring accuracy, completeness, and timely processing of all customer orders
- Verify and maintain all required documentation (e.g., purchase orders, contracts, tax documents, bonds/guarantees) while creating and managing organized electronic sales order records
- Coordinate cross-functional handoffs from sales/marketing to engineering and collaborate with internal departments to ensure contractual obligations and delivery timelines are met
- Administer and track the change order process, ensuring proper documentation, control, and communication of all modifications
- Generate periodic reports and order summaries, providing visibility into order status, performance metrics, and key updates
- Serve as a primary point of contact for customers and sales channels, providing status updates, supporting collections activities, and preparing export documentation for shipments
- Associate’s degree in Business or a related field preferred; equivalent relevant experience will be considered
- 2–3 years of experience in a similar order processing, customer service, or administrative role
- Strong attention to detail with a self-starter mindset and excellent organizational skills, capable of managing multiple priorities effectively
- Proficient in SAP (preferred) and Microsoft Office tools (Excel, Word), with the ability to maintain accurate data and support reporting needs
- Effective communicator with strong verbal and written skills; able to work both independently and collaboratively, while remaining goal-oriented and adaptable to change
- Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization. Siemens Energy employees with current visa sponsorship may be eligible for internal transfers.
Grid Technologies
Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
Rewards
- Career growth and development opportunities; supportive work culture
- Company paid Health and wellness benefits
- Paid Time Off and paid holidays
- 401K savings plan with company match
- Family building benefits
- Parental leave