Transportation Manager & Events/Facilities Coordinator

Sidwell Friends School, a co-educational Quaker day school, seeks a Transportation Manager & Events/Facilities Coordinator for its Washington, D.C. campus.

Position Summary

The Transportation Manager & Events/Facilities Coordinator plays a central role in supporting the smooth daily operation of campus life by overseeing the school’s transportation programs and coordinating campus-wide events and facilities logistics.

This position sits at the intersection of operations, communication, and community engagement, partnering with faculty, staff, families, students, and external vendors to create safe, efficient, and well-executed experiences across campus.

The ideal candidate is highly organized, proactive, collaborative, and service oriented. They thrive in fast-paced environments, enjoy solving logistical challenges, and are skilled at building strong relationships across diverse stakeholder groups.

Primary Responsibilities

Transportation Program Leadership

• Lead and manage the school’s Transportation Management Plan (TMP), ensuring compliance with District requirements and supporting enrollment goals.
• Serve as the primary liaison between the school, families, transportation providers, and local agencies, including DDOT.
• Develop and implement sustainable transportation initiatives, including bus ridership, carpooling, biking, walking, and public transit engagement.
• Evaluate and improve daily transportation operations, including arrival and dismissal procedures, with a focus on safety and efficiency.
• Collect, analyze, and report transportation data to support decision-making and regulatory compliance.
• Partner with internal teams to promote awareness and participation in transportation programs through clear and effective communication.
  
  

Event & Calendar Coordination

• Coordinate logistics for campus events from planning through execution, ensuring alignment across departments and operational teams.
• Manage the school-wide calendar to ensure accuracy, visibility, and effective scheduling of events and campus spaces.
• Facilitate regular cross-functional meetings to review upcoming events, identify scheduling conflicts, and proactively address operational needs.
• Serve as a central point of coordination between event organizers and support teams, including Facilities, Security, IT, and Food Services.
• Oversee select campus space scheduling and approvals, balancing competing priorities and ensuring equitable access.
• Provide guidance and support to colleagues to streamline event planning and execution across the school community.
  
  

Operations & Facilities Coordination

• Serve as a key liaison between the Facilities team and the broader school community to support seamless daily operations and event execution.
• Coordinate vendor services and operational logistics, including equipment rentals, deliveries, and event setup needs.
• Maintain organized systems for tracking requests, schedules, and communications related to transportation and events.
• Support facilities operations through effective communication, issue triage, and coordination of maintenance-related needs.
• Contribute to a safe, welcoming, and well-maintained campus environment through collaborative planning and problem-solving.
  
  

Qualifications

Education & Experience

• Bachelor’s degree required, coursework in logistics, operations, communications, or a related field preferred.
• Minimum of 2–5 years of experience in event coordination, operations, transportation programs, or a related field.
• Experience working in a school or mission-driven organization is preferred.
  
  

Skills & Attributes

• Excellent interpersonal, relationship-building, and communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Proactive problem-solver with the ability to anticipate challenges and identify practical solutions.
• Comfortable working with diverse stakeholder groups, including faculty, staff, families, vendors, and external partners.
• Detail-oriented with strong follow-through and accountability.
• Ability to analyze information and use data to support informed decision-making.
• Service-oriented mindset with a collaborative, flexible, and positive approach.
• Ability to adapt to changing priorities and navigate ambiguity with professionalism.
  
  

Successful Candidates Will

• Communicate clearly and build trust across a broad range of stakeholders.
• Enjoy coordinating complex logistics and bringing organization to moving parts.
• Take initiative and consistently follow through, even as priorities evolve.
• Remain calm under pressure and approach challenges with a solutions-oriented mindset.
• Value teamwork and contribute positively to a collaborative culture.
• Balance detailed planning with real-time oversight and operational management of transportation and event activities.
  
  

Salary

• Salary Range $80,000-$90,000. Salary will be commensurate with experience and qualifications.
  
  

To Apply

To be considered, qualified candidates must upload a cover letter, resume, and three references through our online application system (ClearCo). To learn more about our school, please visit https://www.sidwell.edu.

Diversity Statement

Sidwell Friends School affirms the centrality of diversity and inclusion in all aspects of academic and campus life. Honoring a multiplicity of voices, we celebrate shared joys and address tensions productively. Together, we are guided by Quaker testimonies and seek to answer the question, “How do we nurture a sense of belonging in our community and demonstrate our commitment to a just world?”