What are the responsibilities and job description for the Meeting/Event Planner position at Sidley Austin LLP?
Summary
The Meeting/Event Planner is responsible for the development, planning and execution of Firm events, meetings, and conferences at the direction of the Director of Firmwide Events. This role is a part of a firmwide team that produces high-caliber events and provides premium service to our stakeholders.
Duties and Responsibilities
- Plan firm events, meetings and conferences, including reviewing venue and vendor contracts, organizing sleeping rooms, food and beverage, venue logistics, audio visual, and transportation coordination.
- Provide on-site management at events and/or effectively prepare leadership for on-site management of meetings/events.
- Create budget proposals and maintain detailed records to facilitate accurate budget reporting and post-event analysis. Maintain detailed event records following departmental best practices.
- Manage event communications throughout life cycle of event.
- Work with in-house Marketing and IT teams to create internal and external communications regarding events, meetings and conferences.
- Source and establish vendor relationships with possible venues and vendors for all firm events, meetings and conferences.
- Provide personal, prompt and exceptional service in a professional manner at all times to both internal and external contacts.
- Other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).
Education and/or Experience:
Required:
- Bachelor’s degree
- A minimum of 3 years of experience in meeting/event planning.
- Strong computer skills, including knowledge of Microsoft Office Suite.
- Strong customer service orientation.
- Demonstrated writing, editing, and proofreading skills.
Preferred:
- Experience in professional services firm.
- Knowledge of and proficiency in digital tools required for successful event management: including Adobe Creative Suite, virtual event platforms, and survey tools (Including Qualtrics and Cvent).
Other Skills and Abilities:
The following will also be required of the successful candidate:
- Strong organizational skills
- Strong attention to detail
- Good judgment
- Strong interpersonal communication skills
- Strong analytical and problem-solving skills
- Able to work harmoniously and effectively with others
- Able to preserve confidentiality and exercise discretion
- Able to work under pressure
- Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
