Buyer

Buyer

Position Summary

At Sibex, our Buyer is responsible for the proper execution and follow-up of transactions related to contract and purchase order placement. Transactions may include, but are not limited to, capital and construction, maintenance of equipment, supply commodities, software support/implementation/installation, memberships, consulting services, and revenue contracts. The overall goal is to obtain the required contracted services or product at the right price, within the required time frame, and with favorable terms, while adhering to Sibex Procurement Guidelines.

Qualified candidates should demonstrate excellent interpersonal skills and time management skills. They should have attention to detail and be able to work with all levels of the organization.

Duties of a Buyer may include the following but are not limited to:

• Primarily the Buyer will work directly with Senior Buyers to process requests from both EMS and PD departments and will be responsible for the Requisition to PO (Purchase Order) placement process.
• The Buyer/Expeditor will communicate with Senior Buyers and department leadership to assist in the efficient processing of purchase orders and contracts that require special handling and reporting to other agencies.
• This role will also be responsible for processing daily transactions and follow-up on open items needing attention to resolution.
• Executes activities related to Sibex purchasing guidelines and ensures that orders are placed in a timely basis.
• Responsibility to process contract amendments and extensions for all different categories of contracts, including, but not limited to, supply commodities, computer software and hardware, service and maintenance of equipment, reimbursement services, transcription, courier and miscellaneous services. This may also include the processing of some high dollar transactions in accordance with Sibex procedures and guidelines.
• Responsible to perform a wide variety of Procurement support activities including contracting and bid related operations (i.e., access to legal and proprietary information such as contract and bid documentation which may include highly confidential material). This may involve witnessing public bid openings and being the Procurement Liaison to various professionals both inside and outside of the Company.
• Responsible to resolve funding problems, coordinate efforts to minimize lapsing fund issues and assist in working with Accounts Payable matters in a timely matter. Resolve contractual problems and strive to establish vendor performance quality controls.
• Handle all small dollar maintenance orders and service contracts on Purchase Orders.
• Prepare simple IFB's (Invitation for Bids) and T-Contracts (Multi-year PO's) and Open PO's for new contracts as required.
• Incumbent should be cross trained and have the ability to assist in all Departmental Procurement Transaction as needed or directed.
• Other duties, as assigned and related to procurement.
• Work closely with Program Managers to determine current and future purchasing needs.Assess customer demand forecasts and recommend inventory requirements to Program Managers to ensure adequate supply.

Required Qualifications: 1 year of business experience. Due to the large volume of contract reading, Incumbent must have excellent reading and writing skills. Some procurement related experience required as it will aid the incumbent's responsibility to process contract amendments and extensions for all different categories of contracts. Strong computer and customer service skills are a must to enable efficient processing of searches, document preparation and negotiation.

Preferred Qualifications: Some experience working in manufacturing or business procuring commodities, equipment and services. Familiarity and knowledge of SAGE and / or Unipoint or similar systems A