Residential Construction Administrative Assistant

About Us

Shurm Homes, a residential construction company headquartered in Hanover, VA, is dedicated to building high-quality homes while providing exceptional service to our clients. We are seeking a detail-oriented and highly organized Administrative Assistant to support our construction team and ensure smooth day-to-day operations.

Position Summary

The Residential Construction Administrative Assistant will provide administrative and clerical support in a variety of departments. This role plays a vital part in maintaining accurate records, coordinating schedules, and ensuring effective communication across the company and with our customers.

Key Responsibilities

• Assist with preparing, distributing, and tracking construction documents, contracts, permits, and warranties
• Maintain organized electronic and physical filing systems for project records
• Coordinate scheduling of meetings, inspections, walk through, and closings
• Track deadlines and follow up with vendors, subcontractors, and internal teams
• Support accounting processes such as invoice tracking, purchase orders, and expense reporting
• Answer phones, respond to emails, and provide excellent customer service to homeowners and trade partners
• Prepare reports, spreadsheets, and data entry for project management tracking
• Assist with special projects and general office duties as needed
  
  

Qualifications

• Previous administrative experience; construction industry experience preferred
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with construction software a plus
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Professional, positive, and customer-focused attitude
  
  

Benefits

• Competitive pay based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for career growth within a supportive team environment
  
  

Background Check Policy and Procedure

All offers of employment at Shurm Homes are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates and on all employees who are promoted, as deemed necessary.

Background Checks Will Include

• Social Security Verification: validates the applicant's Social Security number, date of birth and former addresses.
• Prior Employment Verification: confirms applicant's employment with the listed companies, including dates of employment, position held and additional information available pertaining to performance rating, reason for departure and eligibility for rehire. This verification will be run on the past two employers or the previous five years, whichever comes first.
• Personal and Professional References: calls will be placed to individuals listed as references by the applicant.
• Educational Verification: confirms the applicant's claimed educational institution, including the years attended and the degree/diploma received.
• Criminal History: includes review of criminal convictions and probation. The following factors will be considered for applicants with a criminal history:
• The nature of the crime and its relationship to the position.
• The time since the conviction.
• The number (if more than one) of convictions.
• Whether hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
  
  

The following additional background searches will be required if applicable to the position:

• Motor Vehicle Records: provides a report on an individual's driving history in the state requested. This search will be run when driving is an essential requirement of the position.
• Credit History: confirms candidate's credit history. This search will be run for positions that involve management of Shurm Homes funds and/or handling of cash or credit cards.