What are the responsibilities and job description for the Administrative Assistant position at Shrewsberry & Associates?
Job Type
Part-time
Description
Position Summary
The Administrative Assistant will provide administrative support across the organization. Responsibilities include answering and directing phone calls, greeting visitors, coordinating events and front-desk activities, arranging continuing education registrations, and distributing mail and packages. Signed confidentiality agreement required. This role is part time with flexible hours requiring a minimum of 30 hours a week.
Administrative
Essential Duties and Responsibilities
Education and/or Experience
Part-time
Description
Position Summary
The Administrative Assistant will provide administrative support across the organization. Responsibilities include answering and directing phone calls, greeting visitors, coordinating events and front-desk activities, arranging continuing education registrations, and distributing mail and packages. Signed confidentiality agreement required. This role is part time with flexible hours requiring a minimum of 30 hours a week.
Administrative
Essential Duties and Responsibilities
- Answer, screen, and forward incoming phone calls.
- Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person.
- Receive, sort and distribute daily mail/deliveries.
- Order front office supplies and keep inventory levels acceptable based on office needs.
- Update calendars, schedule meetings, and arrange travel and accommodations.
- Continuing Education/Professional Development registration
- Data entry, forms creation, forms completion, and type correspondence.
- Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services
- Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices
- General upkeep of front office space, i.e., spot clean and water plants
- Event coordination, including catering and clean up for various office events
- Create shipping labels for outgoing packages via FedEx account. Aid in certified mailing.
- Administrative tasks on billable project work, as needed.
Education and/or Experience
- Ability to maintain confidential information.
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite.
- Excellent communication and organizational skills
- Multitasking and time-management skills
- Customer service skills and professionalism
- Experience with event coordination