What are the responsibilities and job description for the Office Administrator position at Shook, Hardy and Bacon?
In collaboration with Office Managing Partner (OMP) and Executive Operations Team (EOT), responsible for overall office operations and strategic planning, including staffing, professional development, practice management support, quality control, risk management, delivery of services and office performance. Individual shall also ensure close communication and collaboration among offices, practice groups and administrative leadership.
- Consistent with the firm's overall strategic plan, coordinates with the OMP and other firm leadership in development of office goals, objectives, and plans.
- Establishes and ensures adherence to firm policies, quality work product, control polices and systems, as well as appropriate risk management measures are implemented and maintained.
- Coordinates with OMP and firm leadership to ensure the firm is informed of any changes to regional laws, policies or regulations that may impact current firm policies and procedures.
- Participates in office Business Continuity plans and efforts.
- Serves as the liaison to building management and security.
- Works collaboratively with Records Management Department to ensure record retention policies and procedures are documented and implemented.
- Oversees the supervision, training, evaluation process, professional development, and management of office professional staff.
- Cultivates an inclusive environment and promotes diversity in the recruitment of professional staff.
- May assist OMP with associate and lateral recruiting and integration strategies.
- Collaboration with firm leadership to ensure implementation of appropriate mentoring and professional development programs for professional staff.
- Coordinates with various key firm committees, including Search, Associates, Diversity, and Professional Development.
- Collaborates with OMP and practice group leadership to facilitate office meetings to discuss workloads, new matters, and to engage in general exchange of ideas. Provides regular communications to the offices in these areas.
- Collaborates with OMP and participates in activities aimed at elevating the office's profile and brand.
- Prepares and manages the office expense budget.
- Works with OMP and practice group leaders to address office productivity and capacity issues.
- Manages the offices procurement process and coordinates the purchases of office supplies and equipment.
- Provides leadership for implementation of firm's office space strategy, including lease negotiations, office construction projects, and implementation of flexible space strategies.
- Plays key role in expansion and renovation efforts and office space planning for each location
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Qualifications:
Bachelor's degree and four years of related experience and/or training with minimum of two years supervisory experience; or equivalent combination of experience and education. Experience in law firm or office environment required.