What are the responsibilities and job description for the Administrative Coordinator position at Shirley Ryan AbilityLab?
The Administrative Coordinator
- Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.
- Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.
- Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.
- Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.
- Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.
- Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.
- Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes.
- Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.
- Reporting to research - Scientific Chair
- Minimum 1 year of college or other equivalent post high school experience.
- Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
- Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.
- Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).
- Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.
- Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.
- Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.
- Normal office environment with little or no exposure to dust or extreme temperature.