What are the responsibilities and job description for the Accounts Payable Manager position at Shinkei?
About The Role
We are looking for an experienced and operationally-minded Accounts Payable Manager to build and scale our AP function from the ground up. This role will own the end-to-end procure-to-pay process, establish strong financial controls, enforce PO and budget discipline across the organization, and help create scalable systems to support rapid growth.
The ideal candidate is hands-on, process-oriented, and comfortable operating in a fast-paced environment where they will help design workflows, implement best practices, and partner cross-functionally with operations, supply chain, and leadership teams.
Responsibilities
Build & Scale the AP Function
We are looking for an experienced and operationally-minded Accounts Payable Manager to build and scale our AP function from the ground up. This role will own the end-to-end procure-to-pay process, establish strong financial controls, enforce PO and budget discipline across the organization, and help create scalable systems to support rapid growth.
The ideal candidate is hands-on, process-oriented, and comfortable operating in a fast-paced environment where they will help design workflows, implement best practices, and partner cross-functionally with operations, supply chain, and leadership teams.
Responsibilities
Build & Scale the AP Function
- Design, implement, and manage the company’s accounts payable processes and internal controls
- Establish scalable procure-to-pay workflows, approval matrices, and vendor onboarding procedures
- Build SOPs and documentation for AP operations and purchasing compliance
- Evaluate and improve AP systems, automation tools, and ERP workflows
- Enforce PO policy compliance across departments
- Ensure all spend is properly approved, budgeted, and tied to authorized purchase orders
- Partner with department leaders to drive purchasing discipline and budget accountability
- Monitor unauthorized spend, policy exceptions, and approval gaps
- Help implement and maintain spend controls and procurement governance
- Oversee timely and accurate invoice processing, coding, approvals, and payments
- Manage vendor relationships and resolve invoice discrepancies or payment issues
- Ensure proper accruals, coding accuracy, and supporting documentation
- Maintain strong controls around payment authorization and fraud prevention
- Partner closely with Finance, Operations, Supply Chain, and Leadership teams
- Support monthly close activities including AP accruals and reconciliations
- Develop KPIs and reporting around AP aging, payment cycles, PO compliance, and spend trends
- Assist with audits and ensure compliance with accounting policies and internal controls
- 5 years of accounts payable or procurement finance experience, including management responsibility
- Experience building or significantly improving AP and procurement processes in a high-growth environment
- Strong understanding of PO workflows, spend controls, accruals, and budget management
- Experience working within ERP systems (Quickbooks, NetSuite, SAP or similar)
- Strong organizational skills and attention to detail
- Ability to drive accountability across cross-functional teams
- Excellent communication and stakeholder management skills
- Comfortable operating in a hands-on startup or operational environment
- Experience in manufacturing, distribution, food processing, or supply chain-intensive businesses
- Experience implementing AP automation or procurement systems
- Familiarity with inventory and operational purchasing environments
- Experience creating purchasing policies and approval frameworks