BCaBA/Parent Coordinator

Overview
We are seeking a dedicated and energetic BCaBA/Parent Coordinator to join our dynamic team to support families throughout their ABA journey. As a BCaBA/Parent Coordinator, you will play an integral part in implementing evidence-based interventions, coordinating services, and fostering collaborative relationships with families. Your enthusiasm and commitment will help create a positive impact on the lives of children and their families while promoting best practices in applied behavior analysis (ABA) and special education. This role is ideal for someone who thrives on communication, coordination, and building strong, supportive relationships with caregivers.

Responsibilities

• Family Liaison & Support: Acting as the main point of contact for parents to address concerns, explain services with compassion, and provide guidance from intake through the end of care.
• Parent Education Support: Coordinate and schedule monthly or bi‑monthly parent training meetings for all clients, including preparing agendas, documenting topics covered, and reporting outcomes to the clinical team.
• Scheduling & Logistics: Manage therapy schedules for families and staff, handle cancellations, and maintain smooth day‑to‑day operations.
• Onboarding & Intake: Facilitating the intake process for new clients, which includes gathering preliminary information, helping parents navigate initial assessments, and managing intake paperwork.
• Insurance & Authorizations: Monitoring case timelines and insurance authorizations to ensure services remain within approved hours and that billing/payment concerns are addressed.
• Clinical Collaboration: Communicating regularly with Board Certified Behavior Analysts (BCBAs), student analysts, and technicians to update them on family feedback and ensure treatment plans align with family needs.
• Clinical Documentation: Maintain accurate documentation and ensure parent communication aligns with clinical goals and ethical standards.

Qualifications

• Active BCaBA certification in good standing
• Exceptional organization, time‑management, and follow‑through
• Strong interpersonal and communication skills, with the ability to build trust and rapport with families
• Familiarity with data collection methods (Ensora, WebABA, etc.), medical documentation standards, HIPAA compliance, and medical terminology.
• Ability to balance administrative responsibilities with family‑focused support
• Proven experience working with children and individuals with developmental disabilities or autism spectrum disorder. Experience working within special education settings or with individuals with disabilities is highly preferred.
• Excellent communication skills to effectively collaborate with families, caregivers, educators, and healthcare professionals.
• Ability to manage multiple cases efficiently while maintaining attention to detail in patient assessment and progress tracking.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Work Location: In person

Salary : $20 - $25