What are the responsibilities and job description for the Office Management Specialist position at Shimmick?
Overview
Shimmick is seeking a highly organized and proactive Office Management Specialist to support our Renton Transit Center Project in Renton, WA. This role will provide onsite day-to-day support to keep the project running smoothly.
At Shimmick, we are problem solvers. Creative thinkers. Innovators. We approach each project with fresh ideas and big thinking in pursuit of better answers, better outcomes, and better experiences for our clients. We are resourceful, nimble and resilient. We work hard together—and with our clients—to deliver high-quality projects that are on time, on budget and beyond expectations.
Responsibilities
The responsibilities of this position include, but are not limited to the following:
- Processing, coordination, and management of UnionPayroll for project(s).
- Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
- Document Control for project through CMiC software.
- Provide support in accounting and project management modules in CMiC.
- Provide support for invoicing; pay applications; waivers.
- Coordination with subcontractors.
- Management of project insurance requirements with subcontractors and vendors.
- Process New Hires (Craft and Salaried) – Paperwork,training videos, drug testing.
- Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.
- Manage project office facilities.
- Stock and inventory control for office-related equipment and products.
- Coordinate Verizon and Sprint cell/radio use for project.
Qualifications
Minimum Requirements:
- Highschool diploma or equivalent 2 years of relevant experience or demonstrated equivalency of experience and/or education.
Preferred Qualifications:
- Payroll experience.
- Construction site experience.
Additional Information:
- Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
- This position does not include sponsorship for United States work authorization.
- Relocation benefits are not available for this position.
The salary range for this position is between $32.00 - $36.00 per hour depending on experience and/or education.
Shimmick offers a comprehensive and competitive benefits package designed to support your health, well-being, and financial future. Employees can choose from multiple medical plans, including a $0 premium option, with dental, vision, and HSA options available. We provide 100% employer-paid life insurance, short-term and long-term disability coverage, and a 401(k) plan with a company match. Our paid time off program includes paid holidays, and Volunteer Time Off in addition to PTO days. Additional benefits include flexible spending accounts, and voluntary coverages such as pet insurance, legal, and identity theft protection.
NOTICE TO THIRD PARTY AGENCIES:Please note that Shimmick does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Shimmick will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Shimmick.
AN EQUAL OPPORTUNITY EMPLOYERAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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