Front Office Administration- Bellevue Children's Academy

Bellevue Children’s Academy (PK-4) / Willows Preparatory School (5-11) is a private school for children in Pre-Kindergarten through 11th grade. We currently have over 800 students across 5 campuses. We are proud to be an International Baccalaureate® World School, committed to providing an educational framework that fosters the development of the whole child.

We are looking for an experienced and efficient office administrator to manage our administrative tasks at our elementary campus. Your administrative support will optimize workflow and assist the administrative team including the Head of School. Job duties include answering phone calls, composing and responding to emails, organizing files, scheduling meetings, taking notes at meetings, typing up documents, inputting information into our database, and ensuring office supplies are stocked. Our ideal candidate is self-motivated and has at least one year of experience as an administrative assistant or other applicable role in the field of education.

Schedule: M-F 9:00am-6:00pm

Duties and Responsibilities

• Greet all students, parents, and visitors; provide the highest levels of hospitality and customer service
• Respond to calls and emails; direct inquiries to the appropriate person
• Arrange, coordinate, and schedule meetings/events; prepare meeting documents when applicable
• Maintain a content management system
• Track inventory of office supplies and order more when necessary
• Write and distribute routine correspondence
• Compile data and prepare reports
• Provide basic First Aid to students
• Record accident/incident reports
• Assist in Admissions process (i.e. Open Houses, registration, applications, scheduling, parent communication, familiarity with Ravenna, etc.)
• Complete daily Attendance/lunch orders

• College diploma or equivalent
• Experience in office administration or educational role preferred
• Professional demeanor and attitude
• Familiarity with office organization techniques
• Well-organized, detail-oriented
• Excellent communication and time-management skills
• Ability to problem-solve and “think on your feet”
• Proficient technological skills including Microsoft Office (Excel, Outlook, Word)