What are the responsibilities and job description for the Senior Administrative Assistant position at Shield Engineering Group?
Job Summary:
We are seeking a detail-oriented Senior Administrative Assistant to provide high-level administrative support to our executives and senior management team. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, data entry for accounting and human resources, assisting with marketing proposals, and performing various administrative tasks to ensure the efficient operation of the office.
Qualifications:
- Proven experience as an administrative assistant or in a similar role
- Excellent organizational and time management skills
- Strong communication and interpersonal abilities
- Strong Technical skills within MS Office (Word, Excel, PowerPoint, Outlook)
- Proficient in InDesign and Canva is preferred
- Ability to handle confidential information with discretion
- Bachelor's degree in business administration or related field preferred
Responsibilities:
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
- Manage executives' calendars and set up meetings
- Make travel arrangements and prepare expense reports
- Assist in the preparation of reports, presentations, and data
- Maintain office procedures and assist with day-to-day operations
- Conduct research, compile data, and prepare documents for review
- Support senior management with various administrative tasks as needed
We are looking for a proactive and professional Senior Administrative Assistant who can thrive in a fast-paced environment and support our senior leadership team effectively. If you have a keen eye for detail, excellent organizational skills, and the ability to multitask, we would love to hear from you.