What are the responsibilities and job description for the Project Support Coordinator position at Sherman Construction Inc.?
Company Description
Sherman Construction Inc. is a highly reputable Syracuse-based company. With a legacy of delivering "Quality Workmanship Delivered on Time", Sherman Construction prides itself on its commitment to excellence, integrity, and client satisfaction. Our employees are what makes our company great, and we are looking for the right person to join our growing family. This position is based in our East Syracuse, NY office.
Position Summary
We are seeking a detail-oriented and organized Project Support Coordinator to assist our commercial construction team with project documentation, contract organization, and jobsite compliance records. This role is critical in helping maintain efficient office and field operations while supporting estimating, project management, and administrative functions.
The ideal candidate is highly organized, comfortable working with construction documents, able to manage multiple priorities, and proficient with digital filing and construction management platforms.
Key Responsibilities
Bid & Estimating Support
- Organize and distribute bid documents, drawings, specifications, and addenda
- Assist with material takeoff support and procurement tracking
- Maintain subcontractor and vendor/supplier contact databases
- Assist with obtaining and tracking vendor material pricing
- Research and compile material pricing information for estimating purposes
- Scan, upload, and electronically distribute bid-related documents
- Maintain organized digital and physical bid files
- Track bid deadlines and document submissions
Project Documentation & Administrative Support
- Organize and maintain project contract documents and correspondence—both hard copy & digital.
- Maintain accurate project records and filing systems
- Prepare and distribute project-related reports and documentation
- Coordinate document flow between office staff, field personnel, subcontractors, and vendors
- Assist Project Managers with project startup and closeout documentation
- Set up and organize project files, logs, and tracking systems upon project award
- Assist with preparation and tracking of material submittals, RFIs, ASIs and change orders
- Track outstanding approvals, pending submittals and project deadlines
- Assist with the preparation and organization of all T&M (Time & Material) work tickets and supporting documentation.
- Maintain accurate records of project/field directives, sketches, revised details and correspondence
- Coordinate distribution of updated drawings, addenda, bulletins and field revisions to Foreman and field staff.
- Assist in preparing closeout documentation to include: attic stock, warranties, O&M manuals and final project paperwork.
Safety & Compliance Documentation
- Catalogue and maintain jobsite safety documentation including:
- Safety meeting records
- OSHA certifications/cards
- Safety talk documentation & acknowledgments
- Incident and compliance records
- Ensure required project documentation is properly filed and accessible
Qualifications
- Previous experience in construction administration, project coordination, estimating support, or office administration required
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to work with PDF software, scanners, and digital filing systems such as Blue Beam or Adobe Acrobat.
- Familiarity with construction management platforms such as Building Connected, ProCore, Onscreen Takeoff or similar.
- Strong written and verbal communication skills
- Ability to manage confidential information professionally
- Experience working with commercial construction documents is a plus
Preferred Skills
- Familiarity with construction terminology and processes
- Experience working with bid documents, drawings, and specifications
- Knowledge of OSHA and construction safety documentation
- Experience with construction management software is a plus
Work Environment
- Office-based position with occasional visits to jobsites as needed
- Fast-paced construction environment requiring attention to detail and adaptability
- Ability to handle multiple tasks simultaneously
- Excellent written and verbal communication skills
Compensation & Benefits
- Competitive pay & benefits based on experience
- Opportunities for advancement and professional growth within the Estimating/Project Management team.
Interested candidates should send resume and salary requirements to msherman@shermanconstructioninc.com
Sherman Construction Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or any other characteristic protected by law.