Corporate Paralegal

Summary:

Performs a variety of duties to assist attorneys to whom assigned including research, document filing and retrieval, and preparation of initial drafts. Maintains positive contact with clients and observes confidentiality of client matters. Reviews documents for filings and closings. Organizes and maintains corporate records, loan documents, closing agendas and files, and other documents, and files registration and corporate documents with State and Federal agencies. Orders records searches, summarizes reports, remains up to speed on changes in registration and filing methods and requirements. Keeps accurate time records.

Essential Duties and Responsibilities

• Drafts incorporation documents for corporations, limited liability companies, limited liability partnerships, non-profit corporations and other entities.

• Establishes, organizes and maintains corporate record books, document indexes and lists.

• Prepares stock certificates, forms for securities registration, forms for Trademark and Service mark registrations and assignments, and Uniform Commercial Code filings.

• Assists in the preparation for closings by drafting, preparing and /or reviewing: agendas, documents, surveys, certificates and all other required items.

• Prepares closing binders and maintains schedule of post-closing items for various corporate and real estate closings.

• Conducts research, including Internet searches, for corporate status and filing information, securities registration, trademark registration, Uniform Commercial Code filings, title research, docket retrieval from various courts and related legal research.

• Orders documents, searches, status certificates, tax waivers, municipal lien certificates, certified copies and other public records.

• Files SEC Form D and other registration forms, files state registrations and ensures timely filing of annual reports on behalf of clients. Keeps abreast of changes in registration requirements and methods of registration at the SEC and commonly used state corporations divisions (MA, DE, NV, FL, NY, etc.) 

• Contacts clients, municipal, state and federal offices, and other law firms to facilitate the timely completion of the matter

• Performs assigned legal research tasks using all available resources including libraries, Internet resources and computer data systems

Education and/or Experience

• Completion of a B.A./B.S. degree 

• Minimum 10 years of experience 

• Knowledge of filing in federal and state registries, including EDGAR, UCC, State corporations divisions

Skill Set and Abilities

• Reading and Writing: Ability to read and comprehend instructions, complex documents, correspondence and memos. Ability to write complex correspondence and to effectively present information in various situations. 

• Strong knowledge of computer operation, spreadsheet software and word processing software required. 

• Strong communication and interpersonal skills: Demonstrates effective teamwork, communication and prioritizes and anticipates work needs. Must be able to work well under occasional periods of pressure and short deadlines. 

• Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to concentrate and pay close attention to detail when evaluating legal matters.

• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.

• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.

• Work occasionally requires a high level of focus and mental alertness while organizing and maintaining multiple matters.

• Ability to operate standard office equipment such as computer, photocopiers, fax machines and typewriter.

• Ability to travel to private and public buildings, locally and statewide, via private or public conveyance to assist attorneys in attending to client needs on legal matters.

Compensation range: $100,000 - $115,000