What are the responsibilities and job description for the Civil Process Clerk position at Sheriff's Dept Barnstable?
*** This position is located in Barnstable***
Duties and Responsibilities:
Enters all civil process documents, except for real estate matters, into the Civil Serve database.
Prints document jacket files and prepares files for deputies to serve.
Answers phone calls during business hours and return any voicemails as needed.
Assists walk in clients at the counter with any civil service needs except for legal advice.
Coordinates with the Office Manager on supply orders and completes orders as needed.
Goes to Post Office as needed.
Copies court documents needed to be served and places them in the appropriate file.
Generates Past Due Invoice reports and follow up with delinquent attorneys.
Checks and responds to office emails in a timely manner; emails returns of service and invoices to attorneys when requested.
Delivers emergency court documents with returns of service to the Barnstable courts when needed.
Provides coverage for additional administrative staff when they are out of the office.
Assists the Deputy in Charge with preparing bank deposits when needed.
Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee in this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Competencies:
Knowledge of Civil Process procedures and practices.
Ability to process and maintain confidential information.
Strong record keeping, office organization and clerical skills.
Good computer skills including Outlook and data entry software.
Working knowledge of word processing and spreadsheets.
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to work in a public facing position.
Ability to work independently in the absence of supervision.
Strong analytical and problem-solving skills.
Organized with attention to detail.
Excellent interpersonal skills.
Strong knowledge of principles and practices of basic office management.
A high school diploma or equivalent certificate is required.
An Associate’s or Bachelor’s Degree from an accredited college or university in a relevant area of study is preferred.
A minimum of two (2) years of experience in an administrative assistant role.
Legal experience is preferred.
