What are the responsibilities and job description for the Payroll Supervisor position at SHELTON ENERGY SOLUTIONS LLC?
Summary
The Payroll Supervisor will oversee all payroll operations, ensuring employees are paid accurately, on time, and in compliance with federal, state, and local regulations. This role will supervise a small payroll team, collaborate closely with Human Resources/Finance, and support payroll reporting, audits, and process improvements.
**This role is expected to be onsite in our Lafayette, LA office.**
Duties and Responsibilities
- Manage the full-cycle payroll process utilizing ADP Workforce, ensuring accuracy, timeliness, and regulatory compliance.
- Partner with HR, Benefits, and Finance to ensure accurate cross-functional data flow in ADP platform.
- Establishes standard operating procedures for payroll processing, reporting, and compliance.
- Serve as the primary escalation point for complex payroll inquiries from employees, HR, or Finance.
- Subject matter expert (SME) on ADP – guiding system usage, troubleshooting, configuration support, and process optimization/automation.
- Prepare recurring payroll reports, reconcile payroll accounts, and conduct payroll audits.
- Review wage and tax data for accuracy and compliance throughout the calendar year.
- Ensure compliance with payroll tax regulations, wage and hour laws, and statutory reporting requirements.
- Supports year-end ADP activities including W-2 processing, tax reconciliation, and system-driven audit reporting.
- Stay informed of payroll legislation and best practices as well as identifying system enhancements/workflow upgrades to streamline operations withing ADP, Sage, and Workmax.
- Oversees daily team operations, workload distribution, and payroll processing cycles withing ADP and Workmax.
- Fosters a collaborative team culture committed to data integrity, continuous improvement, and strong system utilization.
- Position will manage, train, and mentor a small payroll team fostering a positive and team centric culture.
Qualifications
- Associate or bachelor's degree in accounting, Business Administration, HR, or related field preferred.
- Four years of payroll processing experience required.
- Experience with multi-state or complex payroll environments strongly preferred.
- Two or more years of experience working in ADP, Paycor, or any similar system.
- Excellent communication and interpersonal skills
- Must maintain confidentiality while handling sensitive payroll and personal information.
- Proficient in Microsoft Excel and running reports in ADP.
- Experience in Sage and Workmax is helpful but not required.
- CPP or FPC certification is a plus
Core Competencies
Attention to detail, Conflict resolution, team building, mentoring, and coaching, business acumen, ethical decision-making and leadership, global and cultural awareness, critical and creative thinking, time management, self-control, ability to adapt to constantly changing circumstances while maintaining a professional demeanor and corporate perspective, results oriented.
Working conditions/Physical Requirements/Travel
The job operates in a professional office environment using standard office equipment. Occasionally the job will operate in a field environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; see, talk, or hear. The employee must occasionally lift or move office products and supplies, up to twenty pounds.
Core days are typically Monday through Friday from 8:00 a.m. to 5:00 p.m., but hours are flexible and may extend outside of the core day with primary function being 100% completion of weekly billings. This position may require weekend and/or holiday work.
Additional Duties
The above statements are typically assigned to employees in this position. They are not to be construed as an exhaustive list of their duties and responsibilities. The Company reserves the right to assign or reassign duties and responsibilities to the job at any time.
Direct Reports/Position Reporting
This position has a small team of Payroll Specialists that report into them. The Payroll Supervisor reports to the Controller.