What are the responsibilities and job description for the Associate, Accounts Payable position at SHELBY COUNTY SCHOOL DISTRICT?
Purpose and Scope
The essential function of this position is to assist in performing responsible financial and office support work for the accounts payable department. The position is responsible for efficiently and accurately recording, summarizing and reporting the result of financial activities and performing related tasks as assigned. The position works under general supervision, independently developing work methods and sequences.
Essential Job Functions
Graduation from an accredited college or university with a Bachelor's Degree Public or Business Administration, Accounting, or related field OR a combination of equivalent education and/or paid directly relevant experience for a total of four (4) years. Experience in a school district or local government setting is preferred.
Degree Equivalency Formula
Bachelor's Degree= 4 years plus required years of experience.
Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.
The essential function of this position is to assist in performing responsible financial and office support work for the accounts payable department. The position is responsible for efficiently and accurately recording, summarizing and reporting the result of financial activities and performing related tasks as assigned. The position works under general supervision, independently developing work methods and sequences.
Essential Job Functions
- Responsible for processing and paying vendor invoices; travel expenses, reimbursement requests, copier leases, equipment maintenance, contract purchase orders, all utility invoices and telephone invoices.
- Audits financial records by examining, verifying and reviewing accounts, invoices, bills and vouchers; researches accounting problems and discrepancies in records; makes or initiates corrections as necessary.
- Secures payment of outstanding vendor vCard and stale-dated payments.
- Compiles data for and prepares periodic and special reports as required by the department, school, District and other agencies; assists with various financial analyses as requested.
- Reviews and submits accounts payable check runs and uploads data file to Regions for check processing.
- Reviews and approves copier invoices; maintain detailed copier information; and provides support to schools regarding copier transactions.
- Processes invoices and payment requests and ensures all financial paperwork includes proper signatures; budgetary coding; and complies with Board policies and guidelines.
- Receives and responds to inquiries, concerns, complaints and requests for assistance from personnel and vendors regarding areas of responsibility.
- Prepares, types, copies, files, transmits and/or mails various records, reports, notices, forms and correspondence.
- Attends staff, committee and other meetings as required. Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
- Performs other duties as required, including but not limited to establishing and maintaining files, copying and filing documents, sending and receiving faxes and e-mails, answering the telephone, processing mail, maintaining lists and logs, ordering office supplies.
Graduation from an accredited college or university with a Bachelor's Degree Public or Business Administration, Accounting, or related field OR a combination of equivalent education and/or paid directly relevant experience for a total of four (4) years. Experience in a school district or local government setting is preferred.
Degree Equivalency Formula
Bachelor's Degree= 4 years plus required years of experience.
Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.