Asset Inventory Associate

Purpose and Scope

Overview

Memphis-Shelby County Schools is seeking dynamic educational champions ready to position our district as a national exemplar of education transformation. We need leaders with a fierce commitment to actualizing a bold vision that yields ambitious outcomes for more than 110,000 students and families across the Memphis-Shelby County area. The reality is that we can do better for kids, and we will with the right leaders in place. The most successful candidates believe that more is possible for Memphis and are:

• Courageous Thinkers & Doers: Prepared to navigate and thrive in a complex and ambiguous environment on day one, present innovative ideas to address systemwide issues, and execute sustainable plans toward transformation.
• Solutions-Oriented: See the possibilities, demonstrate the capacity to synthesize information and adjust short and long-term goals, and consistently find a window when doors close to deliver measurable results for kids and families.
• High-Performing Gamechangers: Leader of leaders with the capacity to mobilize and empower an outstanding team, make people-centered data-informed decisions, and operate with a relentless hyperfocus on removing stubborn barriers that destroy the hopes and dreams of too many of our students.
  
  

Summary Description

Assists with various asset management administration duties related to the organization's non-capital fixed assets such as, maintaining the asset database, assigning property numbers, participating in scheduled asset inventory and disposal of unserviceable/out-of-lifecycle assets. Ensures compliance with purchasing procedures and standards.

Essential Job Functions

Coordinates and maintains the non-capital fixed asset tracking database. Ensures pertinent information (e.g., asset number, class code, acquisition date, simple description and historical cost) is entered accurately and updated as needed. Affixes inventory tags to designated assets and equipment. Replaces damaged asset tags. Maintains permanent inventory records by gathering inventory data, completing required forms/logs and entering, deleting and correcting inventory. Conducts periodic on-site inventory by physically locating, identifying and counting assets. Enters manual counts and uploads bar code data from inventory results into the fixed asset database. Locates missing inventory, performs location transfers and reconciles exceptions. May prepare and submit reports regarding alleged theft, misuse of property or minor problems in property management. Performs disposal transactions to remove assets from service to include processing physical transfer/disposal of surplus/obsolete assets. Attends trainings, seminars and meetings as needed to maintain and enhance job knowledge and skills. Receives and responds to inquiries, concerns and complaints in areas of responsibility. Performs other related duties as assigned or directed.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor's degree in Accounting, Business or related field or a combination of equivalent education and/or directly relevant experience for a total of four (4) years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED).

Degree Equivalency Formula

Bachelor's Degree = 4 years of additional experience in lieu of degree level.

Master's Degree = 6 years of additional experience in lieu of degree level.