Administrative Specialist

About SHEIN 

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, with more than 15,000 employees operating from offices around the world, SHEIN is committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry. 

Position Summary 

We’re seeking a full-time Administrative Specialist for our Washington DC-based corporate office. SHEIN is looking to add a highly motivated, hospitality driven, organized, Specialist to join our Workplace Experience and Government Relations teams! The Specialist will work closely with our Washington D.C employees to ensure they are supported on the daily office needs, partner with the Workplace Experience Team create the best in office experience for our Washington D.C. SHEINers, and support Government Relations to advance the company’s long-term business interests.

Job Responsibilities 

• Serve as the liaison between SHEIN DC Office and SHEIN Los Angeles HQ
• Assist with internal processes such as office operations and employee onboarding
• Oversee logistics for DC office team, including meeting coordination for company leadership and high-profile guests
• Serve as lead person in office purchasing, office contracts, building operations, and all vendors, including invoice processing.
• Track expenses and prepare reports
• Maintain office systems to ensure compliance, finance, and internal processes are met
• Provide support to executives, including the Executive Chairman, and their assistants leading up to and during visits to Washington DC office
• Facilitate IT needs with appropriate systems and security teams. Handle and/or oversee minor technical troubleshooting around office equipment
• Coordinate on-site and off-site meetings and events
• Organize media clips and assist Directors with ensuring all relevant data is up-to-date in the stakeholder management system
• Place weekly office snacks, drinks, and supply orders, as well as restock kitchen and copy room areas. Oversee office catering
• Receive and sort incoming and outgoing mail and deliveries
• Maintain awareness of the workspace. Submits janitorial and maintenance work orders as needed and/or connect with appropriate partners to address issues
• Follow security and emergency procedures as defined for the property

Job Requirements 

• Ability to maintain confidentiality in all aspects of the job
• Good at prioritizing and multi-tasking
• Proven ability to work independently as a self-starter
• Comfort working with people at all levels of the organization
• Excellent attention to detail, great organizational skills, and solid judgement capabilities
• Exceptional attitude and customer service oriented with internal and external stakeholders, partners, and vendors
• Apply a high level of attention to detail as well as strong verbal and written skills
• Polished, professional and positive demeanor
• Able to occasionally lift up to 20lbs
• Intermediate skills with Microsoft Office Suite products

Benefits and Perks 

• Bonus eligible
• Healthcare (medical, dental, vision, prescription drugs) 
• Health Savings Account with Employer Funding 
• Flexible Spending Accounts (Healthcare and Dependent care) 
• Company-Paid Basic Life/AD&D insurance 
• Company-Paid Short-Term and Long-Term Disability 
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident) 
• Employee Assistance Program 
• Business Travel Accident Insurance 
• 401(k) Savings Plan with discretionary company match and access to a financial advisor  
• Vacation, paid holidays, floating holiday and sick days   
• Employee discounts 
• Free weekly catered lunch 
• Dog-friendly office (available at select locations) 
• Free gym access (available at select locations) 
• Free swag giveaways 
• Annual Holiday Party 
• Invitations to pop-ups and other company events 
• Complimentary daily office snacks and beverages

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