What are the responsibilities and job description for the Executive Administrative Assistant to the Business Manager position at Shawsheen Valley Technical High School?
TITLE: Executive Assistant to the Business Manager
QUALIFICATIONS:
- High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred).
- Proven experience as an administrative assistant or executive assistant in a similar role, preferably in an educational setting.
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication skills.
- Ability to work under pressure, handle confidential information with discretion, and maintain professionalism at all times.
- Proficiency in Aspen, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as experience using MUNIS software.
REPORTS TO: Business Manager
PERFORMANCE RESPONSIBILITIES:
- Provides all administrative assistance support for the Business Office.
- Assists with confidential matters concerning school personnel including keeping records, negotiations and personnel matters.
- Attends budget meetings, when required.
- Assists in the daily school bus operation, special transportation, field trips including communication with parents and the bus company.
- Works closely with the Executive Administrative Assistant to the Superintendent. Covers the Superintendent-Director’s office, when necessary.
- Performs administrative duties in support of student insurance, security, auto insurance, newspaper advertising, permits, photocopier leases and all other situations pertaining to the Business Office of the District.
- Assists the Business Manager and the Executive Administrative Assistant in any confidential and general matters that arise.
- Assists in the preparation of Family and Medical Leave Act paperwork for employees requesting a leave from work.
- Prepares monthly assessment letters to the sending towns within the School District.
- Creates purchase requisitions within MUNIS as needed.
- Any other duties as assigned by the Business Manager.
TERMS OF EMPLOYMENT: Part-Time - School Year 20 Days (200 total). Salary to be determined by the Superintendent-Director. Working hours to be determined by the Business Manager.
EVALUATION: Performance of this job will be evaluated annually by the Business Manager.
Shawsheen Valley Technical High School, in accordance with Title IX of the Education Amendments of 1972, does not discriminate on the basis of sex, sexual orientation, gender identity, sex stereotypes, sex characteristics, marital status, familial status, pregnancy or pregnancy-related conditions, and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX, including in admission and employment. Individuals may report concerns or questions to the Title IX Coordinator. The Notice of Nondiscrimination is located at www.shawsheentech.org.
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $50,000 - $55,000