What are the responsibilities and job description for the Secretary position at Sharp Homes LLC?
Sharp Homes LLC
Job Description: Secretary / Administrative Assistant (Residential Construction)
Position Summary
At Sharp Homes LLC, our Secretary plays a key role in delivering a high-quality client experience while supporting daily operations. This role ensures smooth communication between clients, project managers, subcontractors, and office staff while maintaining organized administrative systems.
Key Responsibilities
Administrative Support
Manage calls, emails, and office communications
Maintain organized filing systems
Prepare contracts, proposals, and documents
Schedule meetings and inspections
Manage office supplies
Project Coordination
Assist with scheduling and calendars
Coordinate crews, subcontractors, and vendors
Track permits, inspections, and milestones
Maintain job files and project updates
Client Experience
Serve as first point of contact
Provide updates and respond to inquiries
Schedule consultations and walkthroughs
Uphold company professionalism
Financial Support
Enter invoices and job costs
Assist with billing and purchase orders
Track budgets and expenses
Support payroll documentation
Compliance & Documentation
Ensure complete project documentation
Assist with permits and insurance
Maintain confidentiality
Qualifications
High school diploma (associate preferred)
1–3 years administrative experience
Microsoft Office proficiency
Construction experience preferred
Strong organizational skills
Core Values
Attention to Detail
Professionalism
Reliability
Client-Focused Mindset
Work Environment
Office-based with interaction between office and field staff.
Physical Requirements
Ability to sit for extended periods and lift up to 25 lbs occasionally.
Compensation & Benefits
Competitive pay, PTO, and growth opportunities within Sharp Homes LLC.
Pay: $22.26 - $26.81 per hour
Benefits:
- Paid time off
Work Location: Hybrid remote in Knoxville, TN 37924
Salary : $22 - $27