Surgical Materials Specialist II/Surgery/Grossmont/Variable Shift/Full Time

Required Qualifications

• 1 Year In a hospital setting handling and accountable for supplies.
• Experience within the surgical services arena.
• Business background with budget experience.

Preferred Qualifications

• Associate's Degree
• Bachelor's Degree
• Other : Evidence of further study in business administration or management in related fields.

Essential Functions

• Administrative Support
  Functions as a resource person for the department and all other personnel, regardless of job title.
  Assists with general orientation.
  Complies with all hospital and department policies and procedures regarding patients and employees safety.
  Complies with safety standards, identifying and reporting any variances; reports all observed hazards and unsafe practices.
  Wears appropriate protective clothing and equipment as necessary.
  Practices appropriate universal precautions, as outlined in policies and procedures.
  Uses proper body mechanics.
  Maintains a safe environment at all times.
  Complies with organization/department/unit mandatory annual safety education and required competencies.
  Complies with hospital and department scheduling guidelines, including starting work on time and completing projects in a timely manner.
  Acquires knowledge and experience to meet goals, with guidance of management and clinical leadership.
  Complies with organizational/departmental/unit mandatory education activities.
  Serves on departmental, facility, and system committees as directed by Manager or Director, Surgical Services.
• Budget Adherence
  Compiles and completes the non-staffing portion of annual budget.
  Assists in preparation of staffing portion of expense budget.
  Justifies monthly variances during fiscal year.
  Writes monthly report.
  Accountable for budget variances regarding supplies and equipment on an ongoing basis.
  Recommends necessary expenditures to the Manager, Surgical Services according to departmental needs and budgeting allowances.
  Compiles information (e.g., pricing, availability, and technical data) for the capital equipment requests submitted by the medical and nursing staff.
  Completes Capital Expenditure Request forms for submission to administration.
  Conducts cost-analysis on products used when requested or as necessary.
• Communication
  Greets all persons in a courteous and cordial manner.
  Responds to telephone requests in a friendly and timely manner.
  Accepts interpersonal differences and respects the values and opinions of others.
  Handles problems in a professional and proactive manner.
  Asks questions to increase understanding.
  Clarifies problem and identifies what the customer/coworker wants.
  When delays are anticipated, offers explanations and alternatives, if possible.
  Listens to complaints objectively without interruptions, considering other's perspectives about the problems and issues and responding appropriately to their needs.
  Proposes alternatives to resolve issues.
• Daily Operations
  Assures that proper level of stock items is being ordered and that orders are being placed within acceptable time frames determined by Central Materials Management and warehouse.
  Follows or directs follow-up on "zeroed" items from warehouse.
  Assures that proper inventory stocking practices are being followed (rotation of stock and removal of expired items) and that supplies are handled properly to avoid damage.
  Fills in for this position if necessary due to staffing demands.
• ESI Computer System
  Assures action plans are completed on schedule and/or recommended course corrections are implemented as required.
  Consults in the development of departmental policies and procedures governing the computer system.
  Assures that all data entered into the system is accurate, up-to-date, and clear.
  Reviews and authorizes all changes, deletions, and/or corrections to be made within the system.
  Collaborates, coordinates, and cooperates with other system coordinators to assure idea sharing and minimize duplication of efforts within the hospital and/or system.
  Assures environmental and equipment maintenance.
  Assures adequate supplies and appropriate equipment is available.
  Assures staff and physical plant compliance with safety activities as defined by regulatory agencies and hospital policy.
• Equipment Management
  Directs all electrical patient-care equipment, operating telescopes, and air powered equipment to Clinical Engineering department for repair.
  Initiates necessary forms and directs all other instrumentation and equipment repairs by sending to manufacturer via on-site Materials Management Department and arranging for loaner equipment as necessary.
  Follows through to resolution on product complaints or failures, completing necessary documentation.
• Inventory Control
  Assesses and documents current supply and equipment inventories, including Buyout Requisitions, On-line Requisitions, and warehouse data entry forms.
  Maintains supply levels for all items required by Surgical Services.
  Collects data necessary to set up par levels required.
  Establishes and updates computer programs for inventory control.
  Consults with Manager or Director, Surgical Services, and appropriate clinical nursing staff on a routine basis to assure availability of equipment and to maintain supplies inventory in a timely manner, insuring efficient surgical operations.
  Takes appropriate action regarding product and equipment recalls, directing Materials Assistants to remove recalled items from inventory.
  Participates in determining the organization of permanent location and proper storage of supplies and equipment.
  Completes necessary forms for deletion or transfer of equipment from inventory.
  Oversees and coordinates the yearly physical inventory; compiles data and completes documentation for submission to Finance Department.
• Manages Inventory Supplies
  Maintains inventory and accurate records of all special order supplies and prosthesis, i.e., intraocular lenses, orthopedic hardware, pacemakers, shunts, valves, and vascular grafts.
  Prepares reports, proposals, and other documentation as requested by managers, physicians, and other departments; may oversee preparation of same by delegated personnel.
  Oversees Medical Device Tracking system for all FDA mandated trackable devices.
  Assures that pricing information is current and available.
  Evaluates records of supply and demand to support inventory levels.
  Investigates and corrects any issues on the quality and accuracy of documentation.
• Procurement
  Reviews all non-stock supply and equipment purchases.
  Ensures that all non-stock routine orders are placed via "On-line Requisition" through computer system.
  Checks computer reports routinely.
  Reviews purchase orders.
  Recommends changes in operational costs and charges.
  Places STAT and "Bill Only" orders through on-site Materials Management, obtaining appropriate documentation for "Bill Only" orders.
  Provides pricing information in a timely manner for purpose of patient charging.
  Coordinates with Surgery Scheduling, appropriate clinical nursing staff, and Materials Management regarding the acquisition of special request products, equipment, and/or implants necessary for scheduled surgical procedures.
  Meets with sales representatives as necessary, in conjunction with Materials Management and Manager or Director, Surgical Services, regarding new products, trials, consignments, and problem solving.
  Negotiates for consignments of prosthetic implants in conjunction with Materials Management.
  Arranges for acquisition of loaner banks or prosthesis as needed for specific surgeries.
  Coordinates with Central Materials Management for trial and evaluation of new and/or cost savings products.
  Confers with Manager, Surgical Services regarding new items or changes in established products or procedures.

Knowledge, Skills, and Abilities

• Computer competency preferred.
• Possesses ability to organize inventory data with understanding of computer data for input and readout.
• Possesses ability to read and understand budget reports.
• Possesses knowledge of hospital practice in areas of purchasing and supply.
• Demonstrates technical abilities and working knowledge of surgical services equipment, supplies, and needs.
• Possesses teaching ability and leadership qualities.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class