Accounts Payable Specialist

Shared Services, is looking for an energetic, service-oriented AP/AR Specialist to join our Finance Department. The ideal candidate will be experienced in multiple software applications and have experience performing multiple functions for clients. The selected person will join an experienced Accounting Services department with team members who will dedicate time to your training, so you can quickly develop into an integral member of the team.

JOB SUMMARY:

Responsible for Accounts Payable/Receivable functions for a multitude of entities (varies from 15-25).

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other assignments, projects, and duties may be required:

• Enter daily records of accounts payable and accounts receivable.
• Pay bills and maintain ledgers.
• Answers questions/inquiries from vendors.
• Complete weekly forecasting as noted, issue weekly check runs as advised, and mail out payments, as needed.
• Assist in Invoicing customers.
• Receive payments for deposits per scan and driver logs in QBO and notify the team of any issues.
• Prepare and complete bank deposits for checks received at the office via mail or drop off.
• Assist collections by answering questions/inquiries.
• Create Vendors and maintain vendor files within QBO (QuickBooks Online).
• Maintain an accurate chart of accounts.
• Maintain an orderly accounting filing system.
• Assist in preparing books for monthly reconciliation.
• Work to resolve any noted AP discrepancies in your designated entities.
• Collaborate with team members to meet needed deadlines.
• Support the year-end close processes.
• Scan and send all needed mail to the applicable parties.
• Enter and pay reimbursements for your entities upon approval.
• Follow and document business processes and accounting policies to maintain and strengthen internal controls.
• Provide clerical and administrative support to management, as requested.

EDUCATION and/or WORK EXPERIENCE REQUIREMENTS:

• A bachelor’s degree in accounting, finance, or a relevant field is preferred
• Minimum of two years of accounting or bookkeeping experience and accounts receivable.
• Knowledge of QBO
• Well-versed in Microsoft applications (Word, Outlook, and Excel)
• Strong analytical and reporting skills with attention to detail
• Must have excellent interpersonal skills and ability to communicate clearly and concisely, verbally and in writing
• Professional attitude and teamwork mentality
• Outstanding attendance and ability to self-direct

PHYSICAL REQUIREMENTS:

• Must have good vision to detect, identify, judge, inspect, and observe
• Prolonged periods of sitting at a desk and working on a computer.

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What are your salary expectations?

Work Location: In person

Salary : $24