Administrative Assistant-Rancho Cordova, CA FT/Temporary

COMPANY OVERVIEW:

Certerra is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve. We are a national firm with a global reach serving national and international clients from 30 offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms. With a 60-year history, Certerra has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients.

Certerra is a consulting firm with over 65 years of quality service that offers professional services in the southwestern United States in the fields of geotechnical engineering, environmental engineering, construction materials engineering and testing, nondestructive testing, and welding inspection.

We have a full-time, temporary opportunity for an experienced Administrative Assistant in our Rancho Cordova, CA office. The position is for approximately 3 months.

Job Summary: 

The ideal candidate is extremely organized, has excellent communication/customer service skills and can understand the urgency of quick turnaround on work, while possessing extraordinary attention to detail. Previous administrative office work experience with Salesforce, Deltek and engineering and/or construction industry is a plus.

• Duties/Responsibilities: Primary duties will focus on supporting the management team and working directly with the business manager, completing administrative duties to include accounts payable, deposits as back up to the business manager.
• Assisting the management team with creating opportunities in Salesforce
• Project accounting including set-up, coordination with clients, ordering insurance certificates, billing and payment applications, and assisting the project management team with collections
• Education/Qualifications:  
• Previous administrative experience IE: answering phone, filing, assist in capturing and retaining records
• Proficient with Microsoft 365, Excel and overall computer experience
• Previous experience with accounts payable and receivable

 We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions