What are the responsibilities and job description for the Dental Practice Operations Manager position at Shared Practices Group LLC?
Description
OVERVIEW:
Working at Shared Practices Group means being part of a dynamic work environment where each one of our employees has the opportunity to make a difference. We love what we do, and it shows.
Shared Practices Group (SPG) is one of the fastest-growing dental implant organizations in the country, with over 40 practices across the U.S. focused on dentures and implant dentistry. Our mission is simple: expand access to life-changing full-arch care so more patients can get the smile, health, and confidence they deserve.
You'll be joining an energetic, high-performing, and tight-knit team that truly lives the Team First mindset. We take care of our practice teams so they can focus on what matters most-taking exceptional care of our patients.
JOB SUMMARY:
As a Practice Operations Manager (POM), you're not just managing a dental office; you're leading a business. You'll drive daily performance, coach your team toward revenue goals, and own the patient experience from first call to final outcome.
This role is equal parts sales strategist, performance coach, and operational leader. You'll be responsible for meeting monthly collection targets.
Your Impact:
The Practice Operations Manager is responsible for the patient experience through excellent service, ensures compliance with legal regulations, leads and motivates the dental team, and often contributes to marketing and growth strategies. This role is vital as it directly impacts the practice's reputation, profitability, and long-term success.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Sales Leadership & Revenue Growth
Own the daily pacing sheet: know exactly what needs to be collected today to stay on track
Monitor monthly AP and proactively identify production gaps and opportunities
Partner with your Smile Consultant to plan daily callbacks, set call targets, and track conversion
Drive upgrade performance by identifying candidates in advance and coaching the consult strategy
Lead morning huddles with a sales lens: goals, behaviors, opportunities, and accountability
Celebrate wins, troubleshoot gaps, and keep the team focused on outcomes
Operations Management
Oversee day-to-day office operations to ensure efficiency and patient satisfaction
Implement and maintain policies, procedures, and compliance standards
Track and report weekly KPIs via the practice scorecard
Support inventory and ordering when needed
Team Leadership
Recruit, train, and coach high-performing staff
Schedule and coordinate coverage to support production goals
Conduct performance reviews and ongoing development
Foster a culture of accountability, energy, and results
Patient Experience
Ensure exceptional service from consultation through post-treatment
Step in to complete consultations when needed
Manage patient records and appointment flow
Address patient concerns with professionalism and urgency
Financial Management
Oversee collections and ensure monthly revenue targets are met
P&L Responsibility
Manage accounts receivable/payable and daily/monthly closings in Open Dental
Monitor expenses and identify cost-effective solutions
SUPERVISORY RESPONSIBILITIES
This position will oversee the Sales Consultant, Dental Assistants and Lab Technicians.
Requirements
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
3-5 years of leadership or sales-focused role
Proven ability to drive revenue and coach performance
Proficiency in Google Suite
Strong leadership, communication, and problem-solving skills
Ability to thrive in a fast-paced, goal-driven environment
Dental knowledge is preferred
WHAT WE OFFER:
Competitive base salary
Full healthcare benefits: medical, dental, vision
Company-paid life insurance
401(K)
Paid holidays, vacation, and sick time
Leadership development and career growth opportunities
A culture that values innovation, ownership, and patient-centric care
Join Us!
If you're a sales-minded leader who thrives on driving results, coaching teams, and owning the business, this is your moment. Apply today and help us build the future of full arch dentistry.
Salary Description $65-75k/year
Schedule: This is an in office Monday-Friday, 8:00am-5:00pm position
Salary : $65,000 - $75,000