What are the responsibilities and job description for the Accounts Payable Clerk position at Shape Technologies Group?
SUMMARY
KMT Waterjet, Inc. is seeking a dependable and detail-oriented Accounts Payable Clerk to join our Finance team. This role is ideal for someone who thrives in a structured, high-volume environment and takes pride in performing accurate, consistent work.
The Accounts Payable Clerk will be responsible for daily invoice processing and supporting the full AP cycle, with a strong focus on accuracy, organization, and accountability. Success in this role requires the ability to maintain focus on repetitive tasks, follow established processes, and respond constructively to feedback in a fast-paced setting.
You will work closely with the Accounts Payable Lead and internal departments to ensure timely and accurate processing of transactions, while supporting operational excellence across the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:
Efficient Invoice Management:
- Process a large volume of invoices daily with a strong emphasis on accuracy, consistency, and timeliness
- Sort, organize, and distribute incoming invoices (mail and email) efficiently
- Classify and prepare invoices for vouchering across categories (PO inventory, non-inventory, expenses, capital)
Detailed Review & Matching:
- Perform thorough 2-way and 3-way matching of invoices to purchase orders and receipts
- Identify discrepancies and follow through to resolution with persistence and attention to detail
- Maintain clear and well-organized documentation to support audit-ready records
Cross-Functional Coordination:
- Work closely with Purchasing and Receiving to resolve invoice and receipt discrepancies
- Communicate professionally and efficiently with vendors and internal stakeholders
- Ask questions and escalate issues appropriately when needed
Process Discipline & Accountability:
- Strictly follow established AP procedures, internal controls, and approval workflows
- Remain focused and productive while performing repetitive, process-driven tasks
- Receive and apply feedback constructively to improve accuracy and efficiency
Additional Accounting Support:
- Assist with coding and processing non-PO invoices in accordance with company policies
- Flag and route invoices related to prepaids, fixed assets, and other special categories
- Support month-end close activities, including account analysis and reporting
- Maintain organized records through scanning, filing, and document retention
What success in this role may look like:
- Accurately processes invoices in accordance with established procedures and quality expectations
- Reliably completes assigned responsibilities and meets established deadlines
- Applies a professional, solution-oriented approach when addressing issues
- Performs effectively in a structured, process-driven environment
- Collaborates effectively with internal teams and stakeholders
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
- Strong attention to detail and commitment to accuracy
- Ability to manage repetitive tasks while maintaining focus and quality
- Effective time management and the ability to meet deadlines in a high-volume environment
- Professional communication skills and the ability to work with various personalities
- Problem-solving mindset with persistence in resolving discrepancies
- Proficiency in Microsoft Excel and general computer skills
- ERP system experience preferred
EDUCATION and EXPERIENCE:
- Associate degree in Accounting, Finance, or related field preferred.
- Minimum of 1-2 years of relevant experience in accounts payable or related finance/accounting roles.
- Proficiency in accounts payable processes, including invoice processing, vendor management, and reconciliation.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to work in an office environment, including prolonged periods of sitting and computer use. The role may require occasional standing, walking, and reaching. The employee may occasionally lift and/or move items such as files, boxes, or office supplies up to 15–25 pounds.