Office Administrative Assistant

SHAMROCK ROOFING & CONSTRUCTION

Office Administrative Assistant — Kansas City, MO (HQ)

Full-Time | In-Office | $45,000–$50,000 DOE

About Shamrock Roofing & Construction

Founded in 1977 and headquartered in Kansas City, Shamrock Roofing & Construction is a family-owned company with nearly five decades of experience in roofing and construction. In recent years, we have expanded rapidly across the Midwest, with active operations in Nebraska, Oklahoma, Arkansas, and Missouri. Despite our growth, we have stayed true to our roots — maintaining a tight-knit, team-oriented culture where employees are valued and customers are treated like family.

The Role

We are looking for a sharp, dependable Office Administrative Assistant to provide direct support to our senior executive team at our Kansas City headquarters. This is a fast-paced, high-visibility role at the center of our daily operations — you will be the person who keeps executives organized, communications flowing, and the office running smoothly. If you thrive on variety, take pride in getting the details right, and enjoy being the person people count on, this role is for you.

Candidates with experience supporting executives or leadership teams are preferred but not required.

What You'll Do

• Manage and prioritize daily task lists, schedules, and calendars for multiple senior executives
• Coordinate and schedule internal and external meetings, including preparing agendas and following up on action items
• Screen and triage incoming calls and emails, responding or routing as appropriate
• Serve as a point of contact for vendor communications and relationship management
• Prepare documents, reports, and correspondence on behalf of the executive team
• Update and manage data in Excel and Google Sheets as needed
• Support special projects and company initiatives as directed by leadership
• Handle confidential information with professionalism and discretion

What Success Looks Like in Your First 90 Days

• Executives trust you to manage their calendars and communications with minimal oversight
• You have built strong working relationships with internal teams and key vendors
• Day-to-day office operations run more smoothly because you are in the role

Compensation & Benefits

• Salary: $45,000–$50,000, based on experience
• Schedule: Monday–Friday, 8:00 AM–5:00 PM (40 hours/week, 1-hour unpaid lunch)
• Medical, Dental & Vision Insurance — eligible after 30 days of employment
• PTO — begins accruing after 30 days of employment
• 401(k) — eligible after 6 months of employment

What We're Looking For

• 2 years of administrative, office support, or executive assistant experience preferred but not required
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail) — this is our primary platform
• Strong working knowledge of Microsoft Excel for data entry, basic reporting, and spreadsheet management
• Exceptional organizational and time-management skills — you manage multiple priorities without dropping the ball
• Professional written and verbal communication skills; you represent the executive team in every interaction
• High level of discretion and trustworthiness when handling sensitive or confidential information
• Self-directed and reliable — you follow through on tasks without needing to be reminded
• Positive, solutions-oriented attitude and a genuine willingness to pitch in wherever needed
• Comfortable in a fast-paced environment where priorities can shift quickly

Additional Information

Shamrock Roofing & Construction participates in the E-Verify Program for I-9 Verification. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, or genetic information. All offers are contingent upon the successful completion of a background check, including a criminal history review and Motor Vehicle Record (MVR) check, and meeting our Company's background criteria.

Think you're the right fit? We'd love to hear from you. Apply today and join a Kansas City company that has been built on trust, hard work, and taking care of its people since 1977.